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Senior Administrative and Project Coordinator
3 weeks ago
Are you a recent graduate who is keen to gain experience in a fast-paced environment? Our Asian Legal Business (ALB) is looking for someone to provide support in marketing projects, website management, management reporting, onsite/virtual/hybrid events, as well as general sales operations and administrative matters.
**About the Role**
As a Senior Administrative and Project Coordinator, you will:
- Provide professional secretarial and administrative support to Head of Department, exercising confidentiality, tact and diplomacy and providing a high level of service.
- Manage documentations for Head of Department and larger Media Sales team, including issuing sales contracts, supporting PowerPoint presentations, business proposals, PO & invoices, vendor contracts etc.
- Manage team meetings including calendar invites, venue booking, catering and liaison with facilities team for coordination purposes
- Write marketing briefs, create and/or support marketing projects
- Coordinate between managers and teams located in offices across Asia, ability to work with a diverse team across different time zones and cultures.
- To update timely business updates, analyse and prepare reports for presentation purposes to support Head of Department, prepares complex and confidential documents, and works closely with Managers in department.
- Onsite event support within Singapore and other event-related tasks as assigned
- Act as a point of contact for internal and external stakeholders as required
- Requires flexibility, high adaptability in a face pace environment with excellent interpersonal skills.
- May work on ad-hoc projects.
**About You**
As a Senior Administrative and Project Coordinator, you should possess:
- Bachelor’s degree in any field with minimum 3 years of working experience
- Pleasant disposition, ability to work independently and within a team
- Detail-oriented, strong time management and organisation skills, and comfortable with admin paperwork and systems
- Open-minded towards learning new skills, ability to multi-task under timelines.
- Strong written and verbal communication to liaise with regional offices internally and externally
- Initiative for process improvements and willingness to learn new tools and systems
- High proficiency in Microsoft Office Tools. Proficiency in Google Analytics, Ariba, Workday and other systems is a plus.
- Fluency in English is critical, advantageous in other Asian language.
**What's in it For You?**
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
- ** Hybrid Work Model**: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
- ** Wellbeing**: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
- ** Culture**:Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
- ** Learning & Development**:LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
- ** Social Impact**:Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
- ** Purpose Driven Work**:We have a superpower that we’ve never talked about with as much pride as we should - we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
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Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
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