HR Operation

2 weeks ago

Singapore FP GLOBAL PTE. LTD. Full time

A leading private equity fund is seeking a highly motivated and detail-oriented HR Operation & Payroll Administrator to join the new team in Singapore. In this role, you will be responsible for overseeing HR operations, payroll processing, and employee onboarding documentation. This is an in-house position that requires a strong understanding of payroll regulations and the ability to handle multiple tasks in a fast-paced environment.

**Responsibilities**:

- Manage end-to-end payroll processing for all employees, ensuring accuracy and timely disbursement of salaries.
- Collaborate with payroll vendors to ensure proper handling of payroll for local and expatriate employees, including off-cycle runs and claims processing.
- Review monthly payroll details, reports, CPF returns, IR21 forms, and yearly IR8E forms to verify accuracy and compliance.
- Assist in the transition process of changing payroll vendors, OT systems, and leave systems.
- Prepare general entries (GL) for payroll, CPF, and taxation-related items.
- Streamline GL reporting process and maintain accurate GL working files.
- Ensure timely payment of income tax for departing foreign local employees and Singapore Permanent Residents.
- Review and process Overtime and Related Expenses Claim Forms for local employees.
- Provide day-to-day support in full spectrum HR and administrative functions.
- Create and maintain employee records in the time management system.
- Manage the creation of personnel files for local and expatriate employees, ensuring all necessary documents are collected and filed.
- Maintain and update employee records in the HR system and personnel files.
- Prepare First-Day kits for new hires and incoming expatriates, including managing onboarding logistics and necessary arrangements.
- Oversee the exit process for local employees and expatriates, including sending announcements and conducting exit clearance.
- Handle reference check inquiries from prospective employers of ex-employees.

**Qualifications**:

- Bachelor's degree in Human Resources or a related field.
- Minimum of 3 years of experience in HR operations and payroll processing.
- Strong knowledge of payroll regulations and compliance requirements.
- Experience working with payroll vendors and managing end-to-end payroll processes.
- Proficient in HR systems and time management software.
- Detail-oriented with excellent analytical and problem-solving skills.
- Strong communication skills, both written and verbal.
- Ability to handle confidential information with discretion.
- Proactive and able to work independently as well as in a team environment.
- Having prior experience in private equity, the Big 4, or the financial services industry is a plus.

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