Administrator

5 days ago

Singapore SUGAR TRAP PTE. LTD. Full time

**Administrator Job Description**

We are looking for a sharp administrator to provide leadership support and keep the office running smoothly and efficiently. In this role, you will be required to oversee administrative and clerical activities; greet and direct office visitors; collect, organize, and retrieve information and documents; and make arrangements for meetings and travel.

To be a successful administrator, you should be committed to facilitating smooth, efficient office operations by planning carefully, anticipating needs, and providing responsive, reliable assistance. You should be adaptable, proactive, supportive, and detail-oriented.

**Administrator Responsibilities**:

- Supporting company leadership and supervising administrative department activities for staff members.
- Greeting office visitors and directing them to the appropriate parties.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services.
- Writing minutes of the meetings.
- Scheduling appointments, booking conference rooms, and making travel arrangements for the staff.
- Reviewing and maintaining office inventory.
- Preparing and maintaining expense reports.
- Creating, maintaining, and updating employee record reports.
- Organizing and filing company documents.
- Updating office policies and protocols when required.
- Ensuring all employees adhere to the office policies.
- Processing invoices to the Accounting department.
- Generating and maintaining vendor files.
- Coordinating office events and activities.
- Should be ready to work all day and all time.
- May have complicated roles and tasks.

**Administrator Requirements**:

- Degree in business administration or a relevant field is preferred.
- Additional education, certifications, or experience is advantageous.
- Understanding of accounting principles and bookkeeping software may be required.
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.
- Excellent time management and organizational skills.
- Good analytical and problem-solving skills.
- Strong communication and interpersonal skills.
- A team player and a highly motivated individual.
- Ability to multitask.
- Ability to offer improved customer service.
- Should have more patience to get through difficult tasks.
- At least 5 years of work experience as an Administration Manager, Administrative Coordinator, Administrative Assistant or a similar position in the Administrative department.
- Excellent knowledge of office management and administrative procedures and practices.
- Good time management and organizational skills.
- Good communication and interpersonal skills.
- Strong leadership skills.

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