Facilities & Administration Officer

2 weeks ago

Singapore Xendit Full time

Our main focus is building the most advanced payment rails for Southeast Asia, with a clear goal in mind — to make payments across in SEA simple, secure and easy for everyone. We serve thousands of businesses ranging from SMEs to multinational enterprises, and process millions of transactions monthly. We've been growing rapidly since our inception in 2015, onboarding hundreds of new customers every month, and backed by global top-10 VCs. We're proud to be featured on among the fastest growing companies by Y-Combinator.

**The Role**
**As an Administrative Officer**
- Create and responsibly execute on processes for local office administration, including
- Receipt, management and forwarding of all inbound mail and deliveries
- Manage and arrange for storage and security of fixed assets
- Purchase and manage inventory of office equipment and supplies
- E.g. track, collect and lend out office equipment like corporate laptops
- Manage our vendors, including searching good vendors, negotiating commercial terms, contract management, timely invoice processing and payments, and on-site supervision
- Manage and supervise meeting room booking and ensure no conflicts in schedules

**As a Facilities Officer**
- Maintain a warm, clean and inviting workplace environment in Singapore
- Ensure cleanliness in the office, reception area and pantry
- Maintain neatness and cleanliness of office such as washing common utensils and clearing of rubbish bins
- Make coffee/tea and other beverages for guests
- Helping management to do simple errands such as buying food and replenishing pantry supplies
- Ensure the implementation and communication of health, security and safety measures, including being responsible for keeping the workplace clean and arranging repairs for faulty fixtures and equipment
- Supervise third party vendors engaged to maintain the office
- Give new employees physical access to the office
- Supervision of any office renovation
- Support and guide our employee community on facilities and amenities usage
- Coordinate logistics when we have physical meetings and town halls
- Organize office activities and events (staff party, product launching, workshop etc.)

**What we're looking for**
**Behaviors**
You are willing and able to...
- Do what it takes to meet the needs of the company even if it is not within your formal job description
- Think on your feet
- Create logical process, policy and any output from nothing
- Ask questions to stakeholders to get the help that you need
- Be a creative problem-solver

**Experience**
- 2-3 years relevant experience as an Facilities and/or office administration officer

**Relevant Skills**
- Good organization, time management and scheduling skills
- Good command of English

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