Facility Administrator

JLL supports the Whole You, personally and professionally.

**Responsibilities**:
Facilities coordination, including arranging office equipment services (copier machine, dish washer, coffee machine etc), co-ordinate with landlord on air-conditioning services etc
Reception services, maintain visitors log book and access procedures (issue and collection of visitor access cards / badges for employees and affiliates) to ensure optimal security access control &provide all mail collection (internal and external) and distribution services and activities. These shall include, but not limited to, collecting, receiving, sorting, packing, organization, delivery and sending activities, responding to Viatris’ employee inquiries and complaints, arranging speed deliveries, adhering to security policies and procedures, etc in the mail room. Responsible for handling incoming and outgoing calls including distribution of any messages.
Receive, inform and guide visitors including co-ordination with client employees.
Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team
Participate as a team member in responses to emergency situations for facilities matters
Manage invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
Directing first-line complaints in regard to soft services to Facilities Management team
Ensure compliance with all governmental regulations on behalf of the client.
Assist AM to prepare monthly management report.
Ensure effective completion of all incident reports.
Assist AM on generating PO and Goods receiving
Ensure compliance with Jones Lang LaSalle minimum audit standards.
Manage end user expectations and requirement.
Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.
Provide assistance to users as and when required.
**CANDIDATE SPECIFICATION**: KEY SELECTION CRITERIA
Ideal Experience
Pleasant Disposition
Sound inter-personal skills /team player with client facing capabilities.
Enthusiasm and willingness to learn/take responsibility
Good written & oral communication skills
Well -organised
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.