Facility Administrator

JLL supports the Whole You, personally and professionally.

Facilities Administrator
Work Dynamics - Integrated Facilities Management

**What your day-to-day will look like**:
Facilities coordination, including arranging office equipment services (copier machine, dish washer, coffee machine etc), co-ordinate with landlord on air-conditioning services and PTW etc
Reception services, maintain visitors log book and access procedures (issue and collection of visitor access cards / badges for employees and affiliates) to ensure optimal security access control &provide all mail collection (internal and external) and distribution services and activities. These shall include, but not limited to, collecting, receiving, sorting, packing, organization, delivery and sending activities, responding to Viatris’ employee inquiries and complaints, arranging speed deliveries, adhering to security policies and procedures, etc in the mail room. Responsible for handling incoming and outgoing calls including distribution of any messages.
Receive, inform and guide visitors including co-ordination with client employees.
Provide assistance in general administrative activities and any other duties as assigned by Facilities Management team and preparing monthly reports and Incident reports.
Participate as a team member in responses to emergency situations for facilities matters
Manage PO raising ,GR ,invoices, ensure commitment & payment records are maintained and that payments are received by vendors.
Directing first-line complaints in regard to soft services to Facilities Management team

**Desired or preferred experience and technical skills**:
Able to work independently and as a team player
Good interpersonal skills, positive work attitude and keenness to learn
Passionate about delivering an inspiring Workplace
Detailed and meticulous

**Required Skills and Experience**:
Minimum a Diploma holder or equivalent
At least 2 years of relevant working experience in facilities management

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
- Health insurance