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Contracts Officer

3 weeks ago

Singapore VINDES ENGINEERING PTE LTD Full time

**Piecework Pay (To workers)**
- Check and process (key-in piecework-timesheet app and creating/updating reports) piecework timesheets received from operation dept (supervisor, site managers and admin) based on SOP set forth.
- Check and creating piecework pay-summary (distribution and individual workers’ pay slip) based on daily manpower details and reports from operation dept.
- Check and process deductions (fees, fines etc) and allowances into piecework-timesheet app and piecework pay-summary).
- Create and update all relevant reports of piecework pay based on SOP set forth.
- Prepare and submit monthly or periodical reports to MD, HR Dept, Operation Dept and Account Dept based on respective dept requirement and request.

**Invoicing**
- Prepare and submit invoice for the jobs done or service rendered/provided based on SOP set forth. Such as; based on Job Completion (Letter of Acceptance) endorsed by customer authorized representative and agreed pricing (PO, contract and agreed quotation).
- Keep tracking all outstanding claimable and follow up for invoicing.
- Communicate with Operation Dept and Customers on invoicing related paper works including e-invoices.
- Ensure all invoices complied agreed T&Cs with customer and customers invoicing requirements.

**Quotation/Bid-Proposal**
- Prepare and submit quotation based on MD instructions and Project/Site Mangers Information.
- Ensure all quotations are in accordance with company’s quantification, pricing and operation or technical T&Cs or policies.
- Ensure customers’ requirements are studied carefully and our proposal and T&Cs are reflected in the quotation accordingly.

**Purchasing**
- Prepare and issue purchase order to suppliers/vendors based on our procurement policies and T&Cs.
- Ensure all issued purchase orders are met purchase objectives and requirement.
- Ensure all purchase orders are approved by MD/COM/Top Management prior to send to suppliers/vendors.
- Other Ad-hoc assign by Management