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Regional Facilities Manager

2 weeks ago

Singapore CBRE Full time

**Regional Facilities Manager - South Asia**

**Job ID**
- 195229

**Posted**
- 30-Dec-2024

**Service line**
- GWS Segment

**Role type**
- Full-time

**Areas of Interest**

Facilities Management

**Location(s)**

Singapore - Singapore

**About the Role**:

- As a Regional Facilities Manager, you will manage multiple functions of building operations and maintenance. The position has both operational and financial (P&L) management responsibility, for all sites within the South Asia sub-region. The five countries within the South Asia sub-region are Singapore, Philippines, Malaysia, Thailand and Indonesia. The position is based in Singapore and reports into the Asia Operations Director.

**What You'll Do**:

- Facility Management: Oversee the day-to-day operations of all facilities within the sub-region, ensuring they are maintained to the highest standards and all deliverables are achieved on-time and within budget.
- Regional Coordination: Work closely with regional office managers to ensure consistency and standardization of facilities management practices across all locations.
- Leadership and Supervision: Lead and supervise the facility management team, ensuring that all team members understand their roles and responsibilities. Provide guidance, support and training to team members to enhance their skills and performance.
- Stakeholder Management: Develops and maintains positive client relationships. Is visible as a sub-region manager and ensures the on-the-ground office managers proactively manage the relationship with the client. Conducts client meetings on unresolved facility issues in an expeditious and professional manner. Communicates to clients regarding property profiles, emergency preparedness plans, site inspections, facility audits, work order progress reports, and other related reports.
- Maintenance and Repairs: Coordinate and manage maintenance, repairs, and renovations to ensure mínimal disruption to office operations.
- Vendor Management: Engage and manage relationships with external service providers and contractors for maintenance, security, cleaning, and other facility-related services.
- Health and Safety: Ensure compliance with all local health and safety regulations and company policies. Conduct regular safety audits and risk assessments.
- Budget Management: Has P&L management responsibility for the South Asia budget. Management of the country office mangers to ensure cost-effectiveness and efficiency in all operations.
- Space Planning: Proactively optimize space utilization and manage office layouts to accommodate business needs and growth.
- Sustainability Initiatives: Implement and promote sustainable practices within the facilities to reduce environmental impact.
- Projects: Oversees the management of both operational and capital projects.
- Crisis & Incident Management: L the response to any facility-related emergencies. This includes developing and maintaining procedures include emergency action plans, disaster recovery, business continuity, and other related procedures.
- Reporting & Documentation: Maintain accurate records and documentation related to team activities, performance and facility operations. Prepare and submit regular financial, operational and governance reports to senior management. Ensure the sub-region is audit-ready.
- Other duties may be assigned.

**What You'll need**:

- Facility Management certification preferred. Driver's license may be required.
- Ability to comprehend, analyze, and interpret the most complex business documents.
- Ability to respond effectively to the most sensitive issues. Ability to write reports, manuals, speeches and articles using distinctive style. Ability to make effective and persuasive presentations on complex topics to employees, clients, top management and/or public groups. Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.
- Requires in-depth knowledge of financial terms and principles. Ability to calculate complex figures. Ability to forecast and prepare budgets. Conducts financial/business analysis including the preparation of reports.
- Ability to solve advanced problems and deal with a variety of options in complex situations. Requires expert level analytical and quantitative skills with proven experience in developing strategic solutions for a growing matrix-based multi-industry sales environment. Draws upon the analysis of others and makes recommendations that have a direct impact on the company.
- Intermediate skills with Microsoft Office Suite, Outlook, intranet/internet. Ability to use work order system. Working knowledge of architectural, electrical and mechanical systems. Working knowledge of leases, contracts and related documents.
- Decisions made with in-depth understanding and interpretation of procedures, company policies and business practices to achieve general results. Responsible for setting department deadlines. Errors in judgm