Assistant HR Manager

Ensure that accurate job descriptions are in place
- Provide advice and assistance with writing job descriptions
- Provide advice and assistance when conducting staff performance evaluations
- Identify training and development opportunities
- Organize staff training sessions, workshops and activities
- Process employee requests for outside training while complying with polices and procedures
- Provide basic counselling to staff who have performance related obstacles
- Provide advice and assistance in developing human resource plans
- Provide staff orientations
- Access funding for training and write proposals
- Monitor daily attendance.
- Investigate and understand causes for staff absences.
- Recommend solutions to resolve chronic attendance difficulties.
- Provide basic counseling to staff who have performance related obstacles.
- Provide advice and recommendations on disciplinary actions.
- Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
- Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys.
- Provide advice and assistance to supervisors on staff recruitment
- Prepare notices and advertisements for vacant staff positions.
- Schedule and organize interviews
- Participate in applicant interviews
- Prepare, develop and implement procedures and policies on staff recruitment
- Inform unsuccessful applicants
- Conduct exit interviews
- Develop and implement a human resources plan and personnel management policiesand procedures
- Promote workplace safety.
- Provide advice and assistance to staff and management on pay and benefits systems
- Research and monitor human resource systems in other organizations within the community.
- Explain and provisions of the personnel policy.
- Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.
- Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
- Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.
- Attend Counselling meetings to provide information, when necessary.
- Investigate and understand causes for staff absences.
- Promote workplace safety.
- Ad-hoc duties as require by bosses

**Skills**

The incumbent must demonstrate the following skills:

- supervisory skills
- team building skills
- problem solving skills
- basic counseling skills
- negotiations skills
- computer skills including the ability to operate spreadsheets

and MS Word at a highly proficient level
- interviewing skills
- time management skills
- Recruitment process, advertising.
- Handling production staff & worker issue, feedback, etc.
- Conduct Exit interview.
- Liaise with all the Agent & subcontractor regarding the recruitment & worker issue.
- Meeting with production Supervisor regarding the manpower & worker issue.
- Prepare Appointment Letter / Confirmation Letter for management.
- Counter check staff & worker OT before input into the system.
- Check the new staff & worker particulars and update resigned staff & worker from payroll system.
- In-charge payroll for all the company staffs & workers by Giro, Cash or Cheque. Ad-hoc prepares staff or worker salary for those resigned or MIA.
- Consolidated all the internal staff salary under subsidiary company to finance for billing.
- Clarify with staffs / workers regarding salary or OT issue.
- CPF submission.
- Liaise with special school, Score, E2i, SMF, etc
- Labour Market Survey / Occupational Wages Survey and all the survey from MOM.
- Reply auditor for request the documents for audit, like CPF, salary and others report.
- Long service award, etc.
- Year End E-submit Employment Income (IR8A)
- Provide staff orientations
- Investigate and understand causes for staff absences.
- Provide advice and assistance to supervisors on staff recruitment
- Promote workplace safety.
- Ad-hoc duties as require by bosses

**KNOWLEDGE, SKILLS AND ABILITIES**

(The knowledge, skills and attitudes required for satisfactory job performance)

**Knowledge**

The incumbent must have proficient knowledge in the following areas:

- human resources management
- job descriptions
- performance review methods and techniques
- staff training, development and recognition
- delegation
- mentoring and coaching
- an understanding of relevant legislation, policies and procedures

**Skills**

The incumbent must demonstrate the following skills:

- supervisory skills
- team building skills
- problem solving skills
- basic counseling skills
- negotiations skills
- computer skills including the ability to operate spreadsheets