
Receptionist Admin Assistant
4 days ago
**Role**:
This is a full-time, onsite, Receptionist cum Admin Assistant role in MOE Secondary school. If
you are selected,
You will work closely with VP and the AMs /AE and School Leaders(SLs) in an MOE Secondary School (nearest MRT-Toa Payoh ) in the day-to-day activities.
Company provides endless opportunities for career progression and better work - life
balance.
**Responsibilities**:
Front Desk Management
- Greet and attend to visitors and clients in a courteous and professional manner.
- Maintain a tidy and presentable reception area at all times.
Call Handling
- Answer and direct incoming calls to relevant school personnel.
- Handle general telephone and in-person inquiries from parents, vendors, and the public.
- Take messages accurately and ensure timely delivery to relevant staff.
appropriate departments or personnel for follow up.
- Receive, sort, and distribute incoming mail, parcels, and documents.
- Prepare outgoing mail and liaise with courier services when necessary.
- Record all incoming and outgoing mail from MOE couriers and SingPost (normal and
registered) in the mail register.
Administrative Support
- Provide general administrative support, including photocopying, filing, scanning, and data
entry.
- Assist in scheduling appointments,meetings or room bookings for school leaders and staff
when needed
- Verify payment records to ensure all required signatures and supporting documents are
complete and properly attached
- Assist in updating the school’s organisational chart displayed outside the General Office.
- Assist in data verification as requested by school
- Assist in updating the pigeonholes in the General Office at the end of the year or upon
request by the school.
- Assist in collecting forms and issuing items as requested by the school.
Other Responsibilities
- Assist in the preparation and arrangement of light refreshments for guests.
- Other administrative responsibilities may be assigned by the Admin Manager and School
Leaders as needed.
**Job Requirements**:
- Minimum ‘O’ level Qualifications
- Relevant school based experience would be preferred
- Must have at least 3 years of experience as receptionist
**Summary**:
**Contract Period: From 1 Dec 2025 to 30 Nov 2026.**
**Working Hours**:
**- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break**
**- Fridays: 7:00am to 3:30pm, inclusive of 1/2hr lunch break**
**- Service not required on Saturdays, Sundays and gazetted public holidays.**
**Location : 626 Lorong 1 Toa Payoh
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