Admin Executive

21 hours ago

Jurong West, Singapore SG SHIPPING PRIVATE LTD. Full time

**Roles & Responsibilities**

We are looking for a reliable Admin Assistant, this role will be handling daily administrative duties, ensuring the office and the staff have adequate support to work efficiently.

This role also requires in engaging and interacting with vendors and other external parties, to fulfil his/her responsibilities in coordinating vendor selection processes, maintaining vendor contract records and databases, and following up on vendors' deliverables.

**Responsibilities**
- Perform all office administrative duties, including proper filing system all correspondences, records and reports etc
- Provide Data Entry Support in operations team to ensure smooth running of administrative matters
- Handle day-to-day general admin and office matters independently
- Maintain and handle various matters of the company and related departments and related parties Schedules departmental meetings, takes and distributes minutes, and arranges/attends sub-committee meetings as required
- File archiving and documents management
- Ensure the proper environment and security of the office Maintain office equipment, manage the office cleaners, supplies and facilities Any Other Ad-Hoc duties assigned by the management
- Process purchase requests, short-list vendors, perform price & product analyses; and negotiate for the best terms and conditions
- Raise and issue Purchase Orders (PO)
- Monitor PO progress and expedite deliveries
- Coordinate technical clarifications and meetings between and vendors and end-users Attend project meetings with engineering team
- Obtain valid documentation of purchased goods such as product and material certificate, test report, type approval, etc
- Liaise with shippers, forwarders and warehouse to coordinate/monitor shipments
- Prepare monthly procurement cost reports
- Liaise with finance department and vendors to settle PO and invoice discrepancies
- Manage a price database of goods and services
- Establish relationships with vendors and other industry players
- Administer vendor pre-qualification and ongoing performance evaluation
- Carry out procurement processes according to ethical procurement standards
- Other ad-hoc duties as may be assigned

**Requirements**:

- Degree/Diploma in Business Administration
- At least 3 years’ experience in purchasing, products sourcing & expediting
- Skilled in MS Office Systems Strong attention to detail and accuracy
- Familiarity with Marine industry, products and vendors will be an advantage
- Team player and willing to learn
- Pleasant and good attitude
- Able to work independently and with colleagues of all levels and nationalities
- Good command of spoken and written English
- Able to start work immediately or within short notice

Pay: $2,500.00 - $2,800.00 per month

Schedule:

- Day shift
- On call
- Weekend availability

**Experience**:

- Admin Role: 3 years (preferred)

Work Location: In person

Expected Start Date: 01/01/2025

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