Executive Assistant

2 weeks ago


Singapore Western Digital Full time

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

**Job Description**:
In this role, you will provide support to a Vice President of the company. You will be forward thinking with a professional and approachable demeanor in all interactions; possess outstanding communication skills with all levels of staff, executives and customers, and have excellent judgement. Providing calendaring, travel, expenses, along with management and oversight of special projects, as needed. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will become a business partner and core member of the leadership team.

Responsibilities include:

- Calendar Management: Own the executive calendar; coordinate across C-suite-execs, business partners and team members by prioritizing schedules and meetings. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend as delegate.
- Meeting Planning and Organizations: Assists in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
- Takes initiative to resolve problems within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.
- Event Speaking Coordination: Helps handle a running list of engagements by working closely with the Leadership team, Chief of Staff, and Communications Manager to ensure content is prepared and expectations set in motion, so the Executive is prepared for each engagement.
- Special Projects: Provides analytical support to assist executive on special projects. Research issues, analyze problems, compiles data, and prepares reports.
- Travel: Responsible for making global travel arrangements for the principals. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing expenses in a timely matter.
- Support the department’s financial processes, contracts, purchase orders, payments, and vendor relations.
- In addition to the general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data, and preparing reports. Due to the frequent engagement and visibility of the VP and the organization across the company, this individual will interface with and coordinate activities with other EAs and executives across WDC.

**Qualifications**:
You have experience providing support at the Executive level. You take initiative, can handle a full desk with ease, and thrive in a busy environment.
- Our minimum requirements for this role: Diploma or Bachelor’s degree in any field
- 5+ years’ experience in Executive leadership support role
- Outstanding track record of performance
- Great attention to detail and the maturity to handle confidential information is a must
- Team player with a can-do attitude and flexible to changing priorities
- Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion
- Must be agile, thrives in a constantly evolving business, and collaborative environment

Additional Information

Because Western Digital thrives on the power of diversity and is committed to an inclusive environment where every indiv


  • Executive Assistant

    3 days ago


    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...

  • Executive Assistant

    2 weeks ago


    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Executive Assistant

    2 weeks ago


    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...


  • Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • IT Executive

    2 days ago


    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • Senior Executive

    2 weeks ago


    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...


  • Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...


  • Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...

  • HR Executive

    2 days ago


    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...


  • Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...