Executive Assistant, Ren Ci Learning Academy

5 days ago

Novena, Singapore Ren Ci Hospital Full time

Location: Novena
- Job Category: Administration
- Posting Date: 21 Jul 2025

**Responsibilities**:
**BROAD FUNCTION**

The Executive Assistant will play a pivotal role in supporting the smooth functioning of administrative processes and ensuring the seamless execution of training programs. The role involves a diverse range of responsibilities, including administrative task, billing, course confirmation, venue setup, minutes writing and coordination with trainers for ad-hoc training arrangements.

**ROLES AND RESPONSIBILITIES**
- Responsible to the Manager for carrying out the day-to-day administrative tasks to ensure the efficient operation of Ren Ci Learning Academy, which include the followings.
- Maintain accurate and organised records of important documents and information.
- Assist in the coordination of training programmers, eg: collation of training registration, liaison with trainers.
- Confirm course enrollments and ensure accurate participant information.
- Communicate with course participants regarding registration details, schedules, and any pre-course requirements.
- Collaborate with facilities management to arrange necessary equipment, materials and venue setup for training sessions and to ensure the proper upkeeping of the training facilities.
- Coordinate with trainers to confirm availability and scheduling for training sessions.
- Facilitate communication between trainers and Ren Ci Learning Academy, ensuring smooth collaboration.
- Assist in organising ad-hoc training sessions and workshops, when necessary.
- Send timely reminders to course participants regarding upcoming training sessions, deadlines, and any pre-course preparations.
- Maintain effective communication channels to keep participants informed and engaged.
- Prepare and process timely billing and invoicing for training programs accurately.
- Collaborate with the finance team to ensure timely and accurate financial transactions.
- Monitor and update financial records.
- Provide general administrative support.
- Any other adhoc projects/tasks delegated by the Manager.

**Job Requirements**:

- Minimum GCE “O” level
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong organisational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in handling financial transactions.
- Ability to work independently and collaboratively in a fast-paced environment.
- Possess good interpersonal and communication skills.
- Committed and responsible individual.
- Ability to work well under stress and ability to work well with staff of all levels.

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