Facilities & Procurement Executive

2 weeks ago

Singapore UFIT - URBAN FITNESS PTE. LTD. Full time

**Roles & Responsibilities**

Overview

Responsible for facilities management and procurement operations of the UFIT group. A Facilities Management / Procurement Executive ensures that all operation and procurement activities and processes meet quality standards and requirements set by the COO. The Executive also leads efforts in implementing the procurement processes by proposing sourcing strategies and suggesting improvement initiatives to enhance the organization’s ability to support the needs of the UFIT Hubs and UFIT Line Managers. The Executive should typically come from a facilities management and/or engineering background with procurement and/or contract work experience. Traits such as good interpersonal and communication skills are important for this role as the Executive has to interact frequently with vendors, internal and external parties. The Executive also needs to manage the master vendor management including vendor performance.

Reports to: UFIT COO

**Responsibilities**
- To carry out property management and procurement of property management services.
- To ensure the provision of building services meet the required standards and expenses kept within budget.
- To develop and establish good communication and relationship with tenants and vendors.
- To coordinate and carry out improvement and upgrading works to the facility or systems in response to management’s requirements.
- To supervise and lead the cleaning supervisor with the implementation of cleaning standards across the locations.
- To prepare and collate information for monthly management reporting and provide analysis on variances of the expenses.
- Implement and provide suggestions and feedback on the appropriate policies, procedures and internal controls for procurement activities.
- Liaise with internal stakeholders on all procurement-related matters and ensure they are in compliance with procurement policy and procedures.
- Carry out tender administration such as timeline planning, prepare tender documents, review tender specifications, respond to tender queries, reviewing tender evaluation. (Projects Based if any)
- Lead contract negotiation and supplier management process to ensure quality, pricing and delivery objectives are met.
- Perform vendor screening, supply market research and analytical studies to identify and select potential suppliers to be added to the pre-approved vendor list.
- Maintain vendor list, price list and item list.
- Support category management and identify areas for cost consolidation.
- In charge of daily operational purchasing such as planning, issuing and following up on purchase orders, delivery and schedules.
- Monitor inventory for consumable and carry out purchase when required.
- Work with facilities management team members to perform any other duties assigned.

**Requirements**:

- Solid knowledge and understanding of procurement processes, policy, and systems
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) or Google Suite
- Ability to negotiate, establish, and administer contracts
- Excellent verbal and written communication skills
- Ability to multitask, prioritize, and manage time efficiently
- Accurate and precise attention to detail
- Ability to work well with management and staff at all levels
- Goal-oriented, organized team player
- Resourceful team player who is able to work independently and display initiative

  • Amps Engineer

    1 week ago

    Singapore Pfizer Full time

    Company Description Entrusted by Pfizer Singapore, Cielo Talent supports Pfizer to recruit permanent employees for the expansion of Pfizer Tuas manufacturing site in Singapore. **Why Pfizer** Pfizer careers are like no other. In our culture of individual ownership, we believe in our ability to improve future healthcare, and potential to transform millions...

  • Bids and Procurement Project Manager

    2 weeks ago

    Singapore GROUND TRANSPORTATION SYSTEMS SINGAPORE PTE. LTD. Full time

    **About the Role This position is required to support both Bids and Projects activities under Ground Transportation Systems Singapore The Procurement Bid & Project Manager (PPM) is the upstream point of contact for all procurement needs of the business. **Responsibilities **The Procurement Bid & Project Manager (PPM)**: - will be fully responsible to...

  • Director, Procurement

    2 weeks ago

    Singapore Marina Bay Sands Full time

    LOVE WHAT YOU DO? THERE IS A PLACE FOR YOU HERE! Be part of our diverse and inclusive team. Job Responsibilities Strategic Procurement Leadership - Develop and execute end-to-end procurement strategies for facilities-related services and capital projects (e.g. maintenance, A&A, energy, sustainability etc.) that aligns with overall business goals. -...

  • Office Manager

    2 weeks ago

    Singapore AMP Design Co Pte Ltd Full time

    Company AMP Design Co Pte Ltd Designation Office Manager Date Listed 14 May 2025 Job Type Entry Level / Junior Executive, Experienced / Senior Executive - Part/TempIntern/TS Job Period Immediate Start, For At Least 6 Months Profession Admin / Secretarial Industry Architecture Location Name Kallang Avenue, CT Hub, Singapore Address 2 Kallang...

  • Facilities Procurement Specialist

    1 week ago

    Singapore beBeeSustainability Full time $90,000 - $120,000

    We are seeking an accomplished Procurement Strategist to lead our sourcing efforts for Facilities, Buildings, and MRO categories across the region. This role is pivotal in ensuring the integrity, efficiency, and sustainability of our built environment.">This key position will be responsible for developing and executing procurement strategies that support...

  • Sales Designer

    2 weeks ago

    Singapore AMP Design Co Pte Ltd Full time

    Company AMP Design Co Pte Ltd Designation Sales Designer / Project Manager Date Listed 14 May 2025 Job Type Experienced / Senior Executive - Full/PermFree/ProjIntern/TS Job Period Immediate Start, For At Least 6 Months Profession Architecture / Interior Design Industry Design Location Name Kallang Avenue, CT Hub, Singapore Address 2 Kallang...

  • Bids & Project Procurement Manager

    5 days ago

    Singapore Thales Full time

    Location: Singapore, Singapore In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Thales...

  • Facilities and Procurement Expert

    1 week ago

    Singapore beBeeOperations Full time $60,000 - $90,000

    Operations Officer Job DescriptionThe Operations Officer is responsible for leading procurement activities, including tender processes and vendor negotiations. This involves ensuring cost-effectiveness, transparency, and compliance with organizational and regulatory standards.The officer will oversee day-to-day facility operations, including preventive and...

  • Facilities Executive

    7 days ago

    Central Singapore CPG Facilities Management Full time $40,000 - $60,000 per year

    Reporting to the Senior Facilities Manager, you shall assist in the management of facilities management services for Site assigned to you. Job Responsibilities: Scheduling preventative maintenance, pest control, horticulture, security management etc Investigate, check and analyse reported breakdowns & faults to determine their cause for the prevention...

  • Procurement Executive

    1 week ago

    Singapore beBeeContract Full time $98,765 - $123,456

    Procurement ExpertWe are seeking a seasoned procurement professional to lead our full-spectrum procurement activities with a focus on facilities management. This role requires expertise in managing sourcing, tendering, and supplier contracts independently. The ideal candidate will support strategic procurement initiatives and ensure all processes are...