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HR Business Partner

3 weeks ago

Singapore ED BROKING (ASIA) PTE. LIMITED Full time

**Job Description:
The HR Business Partner will be responsible for the overall management of Human Resource, Office and Administration, IT, Corporate Secretarial functions for Ed Broking Companies situated within the Asia-Pacific & MENA Region and to achieve business objectives. To align with the organization’s direction, to develop a productive workforce and maintain conducive working environment for employees.

**Main Responsibilities:
HR
- Proactively supports the delivery of HR Processes and partnering with various broking units to roll out HR initiative such as manpower planning, recruitment, performance management, people development, employee relations activity.
- Educate and develop broking managers in all aspects to ensure consistency and effective practices are in place and to enhance employee experience.
- Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
- Lead a team of 2 each based in Singapore and Dubai.
- Ensure employees’ database are updated.
- Handle expatriates’ employment, relocation and tax matter.
- Review and update HR policies & processes and ensure compliance to statutory and group requirement.
- Prepare and process monthly payroll, CPF/DEWS contribution, annual IR8A/A8A tax filing timely and accurately.
- Prepare payroll forecast, budgets and report as required by the management.
- Prepare all types of employment-related letters including employment contracts, confirmation letter, resignation acceptance letter, termination letter, increment letter and bonus letter.
- Handle recruitment from sourcing to placement, drafting of the job description, job posting, talent search, liaising with recruitment agencies, arranging interviews, employment terms and onboarding.
- Handle group insurance review & renewals and assist with employees’ insurance matters.
- Handle CPD training plan and identify training needs.
- Ensure timely submission of all statutory filings (i.e. MAS Broking staff appointments, MOM Registry update etc.)
- Ensure timely submission on group HR reporting.
- Handle grievances and disciplinary issues.
- Manage conflicts and situations.
- Coordinate, conduct, prepare and schedule performance management briefing, guidelines on objectives setting, reviews and calibration.
- Support annual internal and external audit.
- Identify and work on government related grants.
- Organize Company Annual CNY, Christmas, Long Service Award, Team Building, and other activities.
- Participate in government surveys.
- Involve in employee engagement.
- Handle queries from employees.
- Support ad hoc HR related tasks, reports and projects assigned locally and regionally.

Office/ Administrative/ IT
- Oversee office management function at Singapore and Dubai office and ensure smooth running of the offices.
- Review and coordinate office vendors’ contract renewals.
- Ensure all office supplies and facilities are available and functional.
- Liaise with office vendors for regular maintenance servicing.
- Work with London IT and local outsourced IT provider to resolve and troubleshoot employees’ IT issues timely.
- Coordinate travel bookings and accommodation arrangements with appointed travel agent.
- Verification of related invoices for finance’s payment processing.
- Maintain filing system including annual archive exercise.
- Be familiar with the Company Microsoft OneDrive/SharePoint/Teams e-filing system and access set up.
- Be familiar with the Company systems.
- Manage the Company’s banking profiles and users.
- Support ad hoc office/IT related tasks, reports and projects assigned locally and regionally.

Corporate Secretarial
- Taking quarterly Board minutes.
- Liaise with outsourced company secretary in ensuring company information are up to date.
- Managing Statutory government portals.
- Handling confidential filing and information.

**Representing Ed**:

- Champion the Ed name and core values.
- Represent Ed with clients, agents, suppliers and other organisations.

**Compliance**:

- Comply with relevant legal, regulatory and compliance requirements, E&O compliance procedures and quality initiatives.
- Escalation of any potential E&O's to Division Head / Directors at the earliest opportunity.
- Ensure completion of all mandatory Company training and to deadline.

**Requirements / Skills Required**
- Only Singaporeans & SPRs need apply.
- Min. 5 years of HR generalist experience with good knowledge in all-round of HR and Office/IT functions & practices
- Preferably from Insurance/Reinsurance industry or MAS-regulated firm.
- Preferably with Relevant HR professional certificate/qualification.
- Excellent leadership, communication, people and interpersonal skills.
- With business acumen, accuracy and attentive to detail.
- Strategic business partnering and analytical skills.
- Collaborative team working approach.
- Ability to prioritise and organise own workload.
- Keen with IT troubleshooting.
- High integrity with good w