Administrative Assistant, Lead

1 week ago

Singapore Zebra Technologies Full time

**Remote Work: No**

**Overview**:
At Zebra, we are a community of innovators who come together to create new ways of working to make everyday life better. United by curiosity and care, we develop dynamic solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being a part of Zebra Nation means being seen, heard, valued, and respected. Drawing from our diverse perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries to redefine the work of tomorrow for organizations, their employees, and those they serve.

You have opportunities to learn and lead at a forward-thinking company, defining your path to a fulfilling career while channeling your skills toward causes that you care about - locally and globally. We’ve only begun reimaging the future - for our people, our customers, and the world.

Let’s create tomorrow together.

Provides administrative and clerical support typically to Vice Presidents. This involves arranging complex travel itineraries, scheduling meetings using various types of media, collecting data from a wide variety of sources and preparing reports involving judgment and analysis, and maintaining a high level of confidentiality.

**Responsibilities**:

- ** General Administration**
- Coordinates meetings by managing complex calendars and potential conflicts
- Arranges and coordinates complex travel reservations and itineraries
- Responsible for meeting planning and logistics, including conference facilities, video-conferencing, equipment, refreshments and interfacing with 3rd party vendors
- Assembles materials for meetings
- Collects data from a variety of sources and prepares a variety of reports involving judgment and analysis
- Assisting with the processing of claims and expenses
- **
Regional & Global Billing**
- Manages legal billing and accrual processes, including management of outside counsel and legal vendor billing activities and management of electronic billing system;
- Assists in setting up, coordinating and processing invoices from outside counsel in APAC as well as in other regions for example, North America;
- ** Budgeting**
- Assists in tracking outside legal counsel spend in the region;

**Key Requirements & Attributes**
- Flexibility in attending evening conference calls (typically around once a fortnight) and working with overseas colleagues
- Preference for experience working within a legal practice or supporting senior attorneys in practice
- Maintains high level of confidentiality
- Identifies areas for improvement and recognizes, initiates and implements improvements of work processes
- Displays considerable judgment, initiative and political sensitivity

**Qualifications**:

- HS diploma or GED required. Associates Degree or above preferred
- 4+ years of Administrative or Service-related experience
- Intermediate to Advanced computer skills required; working with multiple software packages including word processing, spreadsheet, database and graphic/presentation packages
- Advanced work experience with memos, letters, reports with tables, tabulations, merge document work, creation of spreadsheets with formulas, creation of presentations and graphics

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