Assistant Manager

Department: Marine

Experience required: 8 - 10 years

Job title: Supervisor/ Assistant Manager - Marine Superintendent

Department - Marine

Direct reports - Head of Marine

Job purpose

The Marine Superintendent plays a key operational role in ensuring the safe, compliant, and efficient QHSSE and marine operations of vessels under management. This includes supporting shipboard leadership, overseeing navigational and cargo practices, preparing for third-party inspections, and ensuring implementation of the Company’s Management System onboard, and contributes to the continual development of the Company’s Management System. The role ensures that shipboard marine operations are executed to the highest standards of safety, compliance, and efficiency, also focuses on crew competence, safety culture, and performance improvement through regular vessel visits and audits.

Main tasks and responsibilities

OperationalSupport & Implementation

• Assist Masters in implementing the Company’s Management System onboard vessels.
• Support the Head Of Marine in all marine-related matters.
• Conduct regular marine visits and audits to monitor vessel compliance and operational standards.
• Monitor and ensure navigational and cargo handling procedures are aligned with international regulations, local requirements and company policies.

Compliance& Management System

• Implement the Company’s Safety Management System (SMS) and contribute to its enhancement.
• Promote a culture of continuous improvement and ensure procedural compliance onboard and ashore.
• Participate in the review and development of safety management procedures, checklists, and forms.
• Ensure vessels are fully prepared for third-party inspections such as port state control, class surveys, etc.
• Attend and support vessels during critical inspections and onboard assessments when required.
• Follow up on inspection and audit observations, ensuring timely closure and reporting.
• Arrange and perform planned and ad hoc marine visits, audits, navigational audits, and behavioral safety assessments.

CrewManagement & Training

• Conduct officer briefings and debriefings, interviews, and onboard coaching for Masters and senior officers.
• Identify training needs based on audit findings and conduct training during shipboard visits.
• Promote awareness of charter party requirements among ship staff, especially Masters and Chief Officers.

Reporting& Documentation

• Review ship performance reports, navigational audits, and Letters of Protest (LOP) from terminals.
• Ensure navigational charts and publications are up-to-date and properly maintained onboard.
• Monitor and review terminal satisfaction reports and address recurring issues proactively.

Safety & IncidentManagement

• Promote onboard awareness of safety, pollution prevention, security, and energy efficiency.
• Lead and support incident investigations and ensure timely closure of Corrective and Preventive Actions (CAPA).
• Ensure enforcement of navigational bridge procedures and high standards in cargo operations.

Key Performance Indicators(KPIs):

| Timely Completion of Marine Visits: ≥ 95%visits completed as per schedule. Weightage: 15%

| Closure of Audit & Inspection Findings:100% of findings closed within 30 days. Weightage: 15%

| Improvement in Navigational Deficiency Rate:≤ 3 major findings per year across managed vessels. Weightage: 10%| AuditPreparedness Score: ≥ 90% inspection readiness score per visit. Weightage: 10%

| Crew Briefing & Interviews Conducted: ≥90% of targeted pre-joining briefings completed. Weightage: 10%

| Timeliness of Documentation & Reporting: 100% ofreports submitted within 3 working days. Weightage: 10%

Key interactions (Internal | External)

External: Terminal Representatives| Port State Control (PSC), FlagAdministrations| Charterers / Vetting Inspectors, Port Agents & ServiceProviders|

Internal: Senior Marine Superintendent| HR &Admin | Marine Operations| Compliance |TechnicalSuperintendent| Vessel Masters & Officers

Qualifications & Experience requirements

· Bachelor’s degree in Marine Engineering or equivalent,Class 1 Certificate of Competency (Master Mariner) preferred

· Minimum 8–10years of sea service, including 2 years as Master on ocean-going vessels.

· 1–3 yearsof experience in a shore-based marine operations or HSSEQ role in a shipmanagement or shipping company.

· Familiarwith ISM/ISPS codes, MLC, and other IMO regulations.

· Exposureto vetting inspections, PSC, terminal operations, and cargo handlingprocedures.

· Experiencein conducting navigational audits, officer briefings, managing inspections,implementing safety initiatives, and contributing to incident investigations.

Language requirements

Competencies and skills

Core Competencies (Grade E – Management Level)

|Integrity & Accountability: Reviews workload of others, takes ownership forteam output and accuracy, and seeks improvements in decision-making.
| Customer Focus: Establishes strong working relationships with internal andexternal stakeholders and addresses financial requirements promptly.
| Continuous Learning: Identifies development areas through team learning,applies financial knowledge to improve accuracy and compliance.
| Agility: Promotes a culture of adaptability, handles shifting priorities infinance operations smoothly, and evaluates strategy effectiveness.
| Collaboration & Communication: Listens actively to cross-functionalteams, shares financial insights clearly, and resolves concerns with empathy.

|Navigational Auditing: Proficient in conducting onboard navigation and bridgeprocedure audits.
| Marine Safety Assessment: Skilled in assessing safety management practicesand identifying gaps.
| Regulatory Documentation Review: Ensures navigation charts, logbooks, andstatutory records are maintained.

|Marine Incident Investigation: Capable of leading investigations with thoroughRCA and CAPA formulation.
| Cargo Operations Supervision: Deep understanding of safe cargoloading/discharge and terminal coordination
| Bridge Resource Management: Coaches masters and officers on effectivenavigational watchkeeping practices.

| ISM/ISPS CodeImplementation: Implements and monitors compliance with company and regulatorysafety systems