Current jobs related to Executive Assistant and Office Manager - Singapore - The Body Shop International Limited

  • Executive Assistant

    2 weeks ago


    Singapore Office Secretaries Full time

    **Responsibilities** - Secretarial Support- Provide general secretarial and administrative support to a team of 3-4 investment professionals in Singapore office - Manage team’s calendar, schedule and logistics for a wide range of business activities - Co-coordinate internal and external client meetings across different geographical time zone - Handle...

  • Executive Assistant

    1 week ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** The Executive Assistant role is based in Singapore and will be part of a broader team that has a...


  • Singapore Office Secretaries Full time

    **Executive Assistant to Consultants **For an international head hunting firm located in Raffles Place. - Serves as client liaison assisting consultant in maintenance of daily search activities by providing ongoing project management assistance. - Regularly tracks consultant search activity and all client-related marketing meetings to ensure progress. -...

  • Executive Assistant

    2 weeks ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    **A financial institution located in Raffles Place is looking for an Executive Assistant **Responsibilities Secretarial Support - Provide general secretarial and administrative support to a team of 3-4 investment professionals in Singapore office - Manage team’s calendar, schedule and logistics for a wide range of business activities - Co-coordinate...

  • Office Manager

    2 weeks ago


    Singapore OFFICE SECRETARIES PTE. LTD. Full time

    Executive Assistant to Group CEO - Extensive secretarial/administrative support for Group CEO (diaries management, scheduling meetings, claims submission, travel arrangements etc) - Manage Board and Committee Meetings schedule and logistics - Coordinate staff briefings - Work closely with Chairman’s PA in arranging meetings, expense claims - Occasional...


  • Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

    At NTU, our commitment to research excellence and positive societal impact is led by the Vice President Research Office (VPRO). As we push the boundaries of knowledge and address Singapore's national priorities, we're on the lookout for individuals who embody drive, tenacity, and resourcefulness. We seek a passionate team player who will serve as executive...


  • Singapore LAKE TOWER MANAGEMENT PTE. LTD. Full time

    Executive Assistant/Office Manager to our Family Office, with emphasis on daily administrative support and operational management. You will also be assisting the principal on personal lifestyle matters such as travel arrangements. **What you offer**: - At least 10-years of experience as an Executive Assistant reporting directly to C-suite level...


  • Singapore OFFICE SECRETARIES PTE. LTD. Full time

    **Responsibilities**: - The responsibilities of the role center around project management, including document preparation (drafting, formatting and proofreading), calendar management (both internally and externally, across various geographies and time-zones, sometimes with tight deadline), and data management. - On top of this, he/she is expected to support...

  • Executive Assistant

    2 days ago


    Singapore COMO Hotels and Resorts Full time

    COMO Metropolitan Singapore **Property**:COMO Metropolitan Singapore **Position**:Executive Assistant **Base Location**:Singapore **Department**:Executive Office **Reporting to**:General Manager **Tasks/Responsibilities**: - Organise and schedule meetings and appointments. - Assist with preparing materials for meetings, taking minutes, and following up on...

  • House Manager

    1 week ago


    Singapore AP EXECUTIVE PTE. LTD. Full time

    My client, a single-family office, is seeking a house manager based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes. **Position Overview** **Role & Responsibilities** **Household management & organization** - developing and implementing good...

Executive Assistant and Office Manager

3 weeks ago


Singapore The Body Shop International Limited Full time

**The Body Shop**:
When Anita Roddick founded The Body Shop in 1976, she had a vision. Business as a force for good - that’s us. Over 40 years later, we’re proud to be pioneering cruelty-free beauty every step of the way. We’re the original ethical beauty brand. We’ve got a thing for empowering people and enriching our planet. We’re all about keeping it real, in every way possible. Our activist roots remain a huge part of everything we do, from our iconic window posters to our vegetarian products to our infamous campaigns. We’re never afraid to stand up and speak the truth. We like to do things a little differently around here.

The Body Shop, along with Aesop and Natura, is part of Natura & Co, a global, multi-channel and multi-brand cosmetics group that is committed to generating positive economic, social and environmental impact. Group owner Natura is Brazil's number one cosmetics manufacturer. Sustainable development has been the company's guiding principle since it was founded in 1969. In fact, this is an incredibly exciting time for The Body Shop. We’re fighting for what we believe in now more than ever. No holding back. Breaking the mould has always come naturally to us, and we need someone who’s not afraid to mix things up.

**Your role in a nutshell**:
As an integral part of our EA and Office Admin Shared Service, you will provide EA support to the assigned Senior Leaders in APAC and support the day-to-day needs of the Singapore office administration and operations to ensure organizational effectiveness and efficiency.

**More about the role**:
**Primary Accountabilities**:
Executive Assistant to APAC Managing Director and Assigned Senior Leaders (SLT)
- Liaise with senior management from within and outside of the business
- Provide full spectrum of office administrative support to the assigned Senior Leaders and the teams
- Manage and coordinate Senior Leaders' work calendars, meetings, travel schedules, and expense requirements
- Key stakeholder alignment - Liaise with senior management (ELT and SLT) and their assigned EAs from within the business
- Plan and coordinate regional/local conferences, meetings, workshops, seminars, etc.
- Initiate and follow-up correspondence on all routine matters
- Support new senior hires' onboarding process by working with People Partner to set up induction meetings
- Initiate/draft and follow-up correspondence on all routine matters.
- Files update and maintenance for assigned SLTs
- Any other ad-hoc support duties and projects that may be required from time to time.

Support Office Management and Administration
- Managing office activities and operations
- Responsible for new vendors and PO creation process for the Singapore office
- Execute office policies and recommend improvements to the existing processes (Meeting rooms, community hub, and other shared spaces and ensure these shared spaces are organized.
- Coordinate with Building Management Office on office maintenance, installations, safety, and refurbishment.
- General suppliers and service providers’ relationship management, including sourcing and negotiating with vendors/suppliers.
- Ensure office appliances and supplies (excluding IT-related equipment) meet quality expectations and maintain cost efficiency.
- Responsible for Mail and Courier management
- Execute office administration processes (office safety and security, overall office environment, facilities, office equipment, supplies, etc.)
- Coordinate all office deliveries
- Report potential and actual accidents in the workplace. Assist with the implementation and tracking of company Safety and Health programs.

**What we look for**:

- Experience:
- At least 8 years of relevant experience supporting senior leaders in MNC

Competencies required:
- Ability to multi-task & prioritize
- Good customer service mindset and attitude
- Excellent computer software skills in MS Office and Outlook
- Excellent verbal and written communication skills
- Strong coordination and organizational skills
- Meticulous
- Possesses strong interpersonal skills
- Team player and enjoy multi-tasking functions
- Efficient and pro-active
- Confident, independent, and self-motivated

**Talent Drivers**:

- Collaborative Skills
- Commerciality
- Personal Conduct
- Purpose
- Leadership