
Executive Assistant
4 days ago
We are looking for an Executive Assistant to suupport the Head of our clients Sydney Office. The sucessful applicant will predominantly provide E.A. support to the Head of the Sydney Office, as well as members of the management team. In addition, the individual will perform Office Management for the Sydney office.
You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
**Primary Responsibilities**
- Managing executive diaries and travel schedules
- Preparing reports, memos, and other documents for meetings
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives and completing expense reports.
- Organizing itineraries and scheduled for executive visitors to Australia
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming correspondence.
- Office management (stationery, building and vendor management, facilities, support for new starters)
- Support office related projects working with facilities and building management
- Organize internal events for the office (morning teas, knowledge shares with other offices using VC)
- Support client / external events (eg review venues, manage invitations and acceptances, select menus, logistics)
**Skills Required**:
- Proven experience as an executive assistant or other relevant administrative support experience.
- Attention to detail
- Proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Advanced secretarial skills acquired through related experience.
- Expert knowledge of MS Office suite (Excel, Word, PowerPoint and Outlook)
- Excellent organization/administrative and prioritization skills
- Excellent communication skills (written and verbal)
- Experience using online expense and travel software -Concur
- Must be able to meet deadlines in a fast-paced quickly changing environment.
**Experience**
- At least 5 years of executive administration experience supporting senior leadership teams within a Multi-National Company / Financial Services company
the management team. In addition, the individual will perform Office Management for the Sydney office.
**Contact Us in Singapore**:
LEVEL 49, NORTH TOWER, ONE RAFFLES QUAY
SINGAPORE 048583
**Phone**:
+65 6622 5755
-
Executive Assistant
5 days ago
Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time**Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...
-
Senior Executive Lng Commercial Operator
2 weeks ago
Singapore Executive Integrity Full timeLocation: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...
-
IT Executive
4 days ago
Singapore Spearing Executive Search Full timeJob Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...
-
Accounts Assistant
20 hours ago
Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full timeAssist day-to-day AP and AR Executive to carry out AP and AR job scopes Handle dormant and partial small entities account Maintain digital and physical financial record Participate in monthly, quarterly close and yearly audit process Other ad hoc finance related duties Requirements and skills: Work experience as an Accounts Assistant or Accounts...
-
Executive Administrative Assistant
1 week ago
Singapore Richdale International Executive Search Full timeAble to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...
-
Executive Assistant, Commercial
1 week ago
Singapore AP Executive Full timeNew - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...
-
HR Executive
4 days ago
Singapore Spearing Executive Search Full timeJob description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...
-
Marketing Communications Executive
1 week ago
Singapore TREETOPS EXECUTIVE RESIDENCES Full time**Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...
-
Marketing Executive
5 days ago
Singapore Richdale International Executive Search Full time**Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...
-
Accounts Executive
1 week ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time**ACCOUNTS EXECUTIVE** Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** The Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for...