Event Coordinator

**A culture of purpose Where will your BCD M&E career take you?**

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy? If so, we want to hear from you

**Events Coordinator**

Singapore

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The Event Coordinator is responsible for the management all of client assigned needs in relation to events organized out of Asia Pacific. The events coordinator will need to work very closely with client stakeholders and ensure that all of the client’s requirements are properly and professionally managed and communicated to the BCD Meetings & Events organising team. The events coordinator must be able to travel when required and able to commit to long working hours.

**Your responsibilities**:

- Work with client and event team to develop, coordinate and implement meetings, incentives and events
- Create and develop program timeline, ensure deadlines are met accordingly
- Conduct site inspections as required; follow up with site inspection notes, revised estimated budget, program itinerary and program timeline
- Conduct pre-program briefings and post-program debriefings
- Facilitate the creative direction and fulfilment of program related participant and host communications materials, including, but not limited to websites, save the dates, room gifts, pre-trip and on site materials etc
- Assist in development and presentation of sales pitches and proposals.
- Follow proper event process and standards set out by client & the events team
- Work very closely with the events team in ensuring accurate and timely information is clearly communicated
- Participates in regular group meetings with client stakeholders, events team, and any officially appointed third party partners of BCD Meetings & Events
- Reconcile all final billing on-site prior to final billing being sent to Finance
- Prepare program related Invoice and Payment Request Forms, ensure timely payment of all supplier/vendor bills and oversee the invoice payment of deposits with the necessary follow ups
- Manage program budgets, present to Manager for review and approval.
- Track and manage air, hotel and vendor attrition, cancellation and deposit schedules.
- Source and negotiate hotel, air, venue etc. contracts, utilizing and leveraging on preferred and approved partners

**We’re looking for you if your profile matches the following**:

- Diploma or Degree in Event Management or equivalent
- Minimum of 3 - 5 years’ experience managing outside vendors, sourcing and negotiating contract services
- Minimum of 1 - 2 years’ experience in client management preferably within event planning industry
- CMP, PMP accreditation will be a plus
- Understanding of event management technology (Lanyon/CVent) preferred
- Good analytical skills, general understanding of accounting, budget and profit and loss statements
- Strong client relationship and customer service
- Strong communication skills, including public speaking and client presentations.
- Ability to lead and work well under pressure and adapt to ever-changing scenarios

**What We Offer You**
- A culture of purpose where we are invested in your happiness and career growth
- Competitive salary and benefits package

**How To Apply**

**Get to know BCD M&E**

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning and execution. We are in the business of creating impactful human connections that matter. Connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,500+ people are committed to driving success for our customers, our business and ourselves.

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