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Events Coordinator

3 weeks ago

Singapore THE EVENT EXPERIENCE PTE. LTD. Full time

Dear Future Colleague,

If you want a fun, thrilling and rewarding work experience, The Event Experience (TEE) is the place for you. Don’t get me wrong because, we, like every company out there, take our work very seriously and on top of all the glitz and glamour, lies our sweat and perseverance, embraced by the fun and thrills in this TEEam. We work hard but play hard. We welcome crunch times and we celebrate all our events no matter good or bad (very once in a blue moon cos we’re only human right).

**Here are 3 things you would probably want to know before submitting your resume**:
**1.**About us: The Event Experience**

The Event Experience (aka TEE) is a home-grown event company, headed by creative brains with a common vision: To provide an extraordinary event experience for our clients. We aim to create unique event concepts for our clients because to us, every event is special. With innovation and attention to details, we can unlock all kinds of possibilities, bringing your event to the next level. Our extensive experience in numerous types of events enables us to better understand individual client needs and introduce out-of-the box ideas that fives us all a brand new and fresh experience. After all, Experience Matters.

**2. What are the main responsibilities of an event coordinator?**
- Responsible for planning and coordinating details of events such as conferences, dinners, anniversaries, charity events, trade shows, sales meetings, business meetings and employee appreciation events.
- Ensuring deadlines and all work processes are adhered to, including costing for all events with detailed recording of receipts & expenditures (working with sales person with regards to costings).
- Interface with other departments, manage external suppliers, contractors, venue providers and all parties involved to ensure smooth coordination and execution of events;
- Coordinating part-time staffing requirements, hire, train, and conduct briefing if necessary for all part timers on event requirements & procedures;
- Liaising with external agencies to ensure law compliance - e.g. Police Entertainment Unit, FSB, BCA & etc;
- Work directly with design team to develop & coordinate all artworks; work closely with sales and marketing team and assist them in the projects.
- Ensure high level of customer satisfaction by delivering premium service;
- Accounts servicing including follow up and handle client enquiries, feedback, last minute requests, attending meetings, troubleshooting at events and ensure that all event requirements & itineraries run smoothly;
- Post-event evaluation (including data entry and producing reports), ensuring invoicing, unpacking, coordinating prompt returns / delivery to client and any other works necessary for the completion of the event.

**Other Key Requirements**:

- Able to work nights, weekends, PH and in accordance to event schedules when needed.
- Positive learning attitude and possess excellent writing, communications and organizational skills.
- A team player who is efficient, resourceful and meticulous.
- Able to multi-task & work independently under a fast-paced environment with tight deadlines and minimum supervision.
- Possess strong interpersonal skills and good customer service, able to listen to clients’ needs

and presenting ideas and solutions to their requirements.

**3. How do I know if I am eligible to be an event coordinator at The Event Experience?**

Here is a checklist to see if you are suited for the role:

- Has a keen interest in events
- Able to handle stress well
- Enthusiastic learner with a high level of self-discipline
- Basic Microsoft Office, Excel, and PowerPoint Skills
- Good work ethics and a good team player
- Basic phone etiquette is a must

In summary, being a good event coordinator is not easy. However, the satisfaction of successfully completing an event is like no other. TEE is an excellent platform for you to gain experience in the events industry and very importantly social skills and other life skills. As mentioned, at TEE, every one of our event is unique, hence, the learning opportunities here are endless.

We look forward to having you in our team.