Administration Manager

1 week ago

Singapore SHUN TAK REAL ESTATE (SINGAPORE) PTE. LTD. Full time

**Job Highlights**
- Dynamic working environment
- Open and collaborative culture

Inspired by Singapore’s culture, colours, and flavours, Artyzen Singapore represents a modern interpretation of the luxury lifestyle where your utmost comforts are met.

Centrally located in the heart of the city, Artyzen Singapore is just a stone’s throw from Orchard Road. Home to the 142-room luxury lifestyle accommodations, this iconic heritage landmark was once the sprawling tropical-garden mansion named “Marie Villa” by the great-grandson of Singapore’s well-known philanthropist, the late Mr Tan Tock Seng.

**Responsibilities**:

- Manage the inter-departmental administrative structure, workflow, communications, physical and electronic filing and approval processes, office organization.
- Support the General Manager on a day to day basis.
- Establish and maintain an efficient and productive administrative structure across all departments with the use of contemporary tools and systems.
- Manage the communications and information flows between departments to ensure all departments receive relevant and timely information.
- Handle confidential matters, such as communications with the Owner, Artyzen support office and department heads.
- Prepare management reports and monthly operational results for meetings with Owner, Artyzen support office and other hotels.
- Oversee the travel request process and purchase of travel services for employees on business against hotel policy & procedures.
- Assist the General Manager and Director of Finance with annual departmental budget preparation, replacements of FF&E and capital projects and provide supporting documentation when necessary
- Maintain an Annual Administrative Planner prepared by the Hotel’s senior management committee outlining all major administrative tasks and responsibilities and license/regulatory tasks (i.e. life safety drills) for the calendar year and trace tasks to be completed.
- Maintain a trace list of all licenses and major warranties and service agreements which is to be updated annually.
- Other ad-hoc assignments and assistance to the General Manager as needed.
- All other administrative projects and duties.

**Requirements**:

- Diploma or degree holder in business administration or related discipline.
- Minimum of two years of previous experience in a similar position.
- Experience in the hospitality industry will be an advantage.
- Proficient in MS Word, Excel, PowerPoint, etc.
- Good command of written and spoken English
- Excellent oral and written communications skills and ability to professionally represent the hotel and the GM office.
- A good schedule planner.
- High professional standard of integrity and confidentiality.
- Adaptable and outgoing with excellent interpersonal skill to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
- Ability to work under pressure and be flexible.
- Passionate and enthusiastic with a positive ‘can-do’ attitude

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