Procurement & HR/admin Executive

4 days ago

Queenstown, Singapore AIDRIVERS SINGAPORE PTE. LTD. Full time

**Procurement (primary role)**:

- Preparation and sending RFQ (Request for Quotation)
- Negotiate for best price and value for company and clients, in compliance with all company and client policies and procedures
- Raise purchase orders for the supply of materials and equipment
- Progress and manage the delivery of all assigned project equipment and materials, including all associated documentation, in line with project timeline
- Liaising with freight/forwarders to arrange for all inward/outward shipments, including preparation of all related documentation packing lists, pro-forma invoices etc for air/sea/land transport. Arranging for placement of cargo/freight insurance.
- Follow up for payment and monitor until delivery of goods.
- Ensure received items are in good receipt as per PO issued. Check and ensure all supporting documents are delivered by the supplier as per PO
- Closing out purchase orders, files and archiving documents, and work closely with the suppliers and the Accounts Department on the Account Payable to ensure smooth purchase and delivery.
- Maintaining good network and relationship with suppliers, maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc, researching and evaluating prospective suppliers
- Maintaining purchase order records, managing inventories and maintaining accurate purchase and pricing records
- To run monthly reports for analysis of procurement activities, also preparing budgets, cost analyses, and reports as required.
- Any other assignments as from time to time assigned by manager.

**HR/Admin (supporting role)**:

- Manage recruitment process, placement of job advertisements in job portals, conducting screening of CVs and coordinate interviews in collaboration with Leads and Senior Managements.
- Maintain employee personnel records, leave records, as well as preparation of employment contracts and other HR-related documentation. Manage onboarding/off-boarding process
- Submission of payroll details
- Assist in other tasks as assigned by management

**Qualifications & Experience**
- Min 3 years procurement experience
- Preferably some HR/Admin experience
- Experience in vendor management and contract negotiation
- Experience in arrangements for freight forwarding and cargo insurance
- Familiarity with INCOTERMs and shipping procedures
- Proficiency in Microsoft Office and procurement software
- Bilingual in Mandarin and English (to be able to liaise with suppliers/vendors from China and Taiwan)

**Skills & Attributes**:

- Strong negotiation/communication and vendor management skills
- Good interpersonal skills - able to work effectively in a team environment and manage multiple priorities
- Open and willing to learn to take on HR/admin role
- Resourceful and self-motivated, able to work independently with mínimal supervision

**Job Types**: Full-time, Permanent

Pay: $2,500.00 - $3,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 31/12/2024

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