Senior Executive, Registrar’s Office

2 days ago

Singapore Nanyang Technological University Full time

The Registrar’s Office (RO), in the Student Academic & Services Department (SASD), requires a motivated, independent, and experienced Senior Executive to support RO in the planning and organization of the University’s ceremonial events, SASD-level strategic events, as well as RO’s activities and operations.

**Responsibilities**:
NTU Ceremonial Events
- Plan and organise ceremonial events at NTU, namely on-campus Convocation and off-campus Convocation in China with the Team Lead, Ceremonial Events Unit.
- Manage academic regalia.
- Oversee the maintenance and updating of the Convocation website.
- Provide secretariat support to meetings.
- Oversee logistics and other matters pertaining to ceremonial events.

Department and Office Events
- Provide effective administrative and logístical support to SASD and RO strategic events including event and logístical planning, and on-site execution.
- Monitor project progress/milestones, budgets, expenditures, and day-to-day project needs including, but not limited to, organisation of meetings with multiple stakeholders.
- Oversee the maintenance and disposal of physical Student P-files.
- Oversee the facilities and general office maintenance.
- Oversee the updating of RO website and student intranet as a Web Editor.
- Manage RO staff welfare matters including the organization of teambuilding activities.
- Oversee secondary administrative roles and responsibilities as assigned.

**Requirements**:

- Polytechnic Diploma Holder with at least 3 years of events management, preferably in an academic sector.
- Fresh Degree Holders are welcomed to apply.
- Proficient in using virtual conferencing platforms (Zoom/MS Teams), HTML5, and Sitefinity preferred.
- Good interpersonal skill.
- Excellent verbal and written communication skills.
- Meticulous and has an eye for detail.
- Self-motivated, takes initiative, and can work independently.
- Ability to multi-task, prioritize, and meet tight deadlines.
- Track record in working with people from diverse background and levels.
- Resourceful and problem solver.

Hiring Institution: NTU

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