Executive Assistant

Pepper Global is a globally diversified financial services company that invests, owns, manages, and builds high growth, innovative lending, asset servicing and credit investment businesses under the Pepper Money and Pepper Advantage brand names. Our businesses are active across the credit spectrum, covering consumer, residential and commercial assets; and we invest in platforms across UK, Europe, Asia, and Australia. Globally, the group has aggregate lending assets of ~US$20 billion and loan assets under management of another ~US$50 billion.

To support our ongoing growth in this region, Pepper is looking for an EA/Office Manager to support our Managing Director & CEO of Pepper India Advisors in our Mumbai office. Based at Vios Tower near Bandra Kurla Complex, this role will provide a broad range of support to the CEO, including calendar and travel management, tracking of key projects, expenses, budgeting and developing action plan to accommodate unforeseen schedule changes. In addition, you will provide support to the Mumbai office, oversee the management of our serviced workspace and undertake generalist administrative responsibilities.

Given the team-oriented and collaborative environment, you are expected to support where appropriate and work closely with the international EA cohort. Working within a rapidly growing and global environment, you will be required to liaise with key stakeholders across the group and across several geographies.

**Roles and Responsibilities**:
As Executive Assistant to the Group CEO:

- Manage daily calendar, meetings, following up on issues and overseeing schedules, and liaising with key personnel as required
- Manage extensive travel arrangements including bookings, visa requirements and insurance coverage, dealing with issues/adjustments as they arise
- Ensure timely submission of expense claims and disbursements
- Cultivate relationships with Board members, clients, employees, management, and other stakeholders on behalf of the CEO
- Work closely with the Chief of Staff to communicate important updates and information to employees
- Collaborate and liaise with Executive Assistants from other Pepper offices
- Assist with the CEOs personal affairs as required

As Office Manager:

- Provide general administrative support to the Mumbai executive team, to assist with a broad range of tasks including meeting scheduling, expenses, and travel
- Handle day-to-day office and vendor management matters as required within our space at Vios Tower such as lease agreement, workplace access, procurement of office supplies, visitor administration support, liaising with accounts payable, and other general tenant issues
- Support to the broader team, including HR on people-related tasks (including such as onboarding and offboarding logistics) and to the Marketing team on events etc
- Coordinate with IT and external vendors to ensure readiness of all IT-related infrastructure
- In charge of mail and courier management, and coordination of all office deliveries
- Organise, coordinate, and host internal and external meetings, corporate events, team building events, as and when requested
- Any other general ad-hoc duties assigned

**Requirements**:

- A minimum of 5 years of experience in a similar role, including supporting senior executives within a fast-paced work environment
- Exposure to the Financial services industry is an advantage, but not essential
- Demonstrated ability to manage sensitive and confidential information with discretion
- Able to demonstrate advanced proficiency in the MS suite of products, experience in extensive travel and calendar coordination (across time zones)
- Ability to manage multiple projects and deadlines
- Highly organised, detail-orientated and able to prioritise a high volume of tasks and manage multiple senior stakeholders
- An ability to work in a dynamic, high-growth environment whilst maintaining a flexible, supportive approach is essential
- Highly developed interpersonal and negotiation skills with proven ability to build effective relationships throughout the organisation.
- A service-oriented mind-set, pronounced can-do attitude
- Proven team player with a proactive style, takes initiative and with the ability to work independently
- Tertiary qualifications are an advantage, but not essential

In return, Pepper offers a range of high-level benefits including medical and life insurance cover, a generous annual leave allowance, gym membership and learning & development opportunities.