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Administrative Assistant

3 weeks ago

Boon Lay, Singapore Baker Engineering Pte. Ltd. Full time

**Responsibilities**:

- Provide day to day administrative support to several departments.
- Control and manage filing of confidential and management level documents.
- Plan and coordinate meetings and appointments, both internally and externally.
- Perform general housekeeping duties e.g. order stationery, ensure proper functioning of photocopying machines and printers, liaise with maintenance department regarding office facilities needs, maintenance and repair
- Inventory management of office and pantry supplies
- Prepare and process expense claims accurately and ensure prompt submission of the claims.
- Handle travel arrangements and logistics for business trips and meetings.
- Assist HR with administrative process of staff on-boarding or off-boarding.
- Assist CSR team in event organization.
- Assist with procurement requests and invoice verification.
- Perform any other tasks as may be assigned by the supervisor.
- Ensure compliance to relevant government regulations and company’s quality, safety, health and environmental (QSHE) policies, practices and procedures at all times.

**Requirements**:

- Minimum 3-year working experience in administrative or relevant field.
- O Levels/Professional Certificate/Nitec in Business Administration/Office Skills, Diploma in any field, preferably in Business Administrative.
- Ability to exercise initiative and liase with external parties regarding documentation.
- Has an inclination towards planning, analysis and improving operations.
- Meticulous, detail-oriented, organised and able to prioritise tasks.
- Able to multi-task, deliver under pressure and within deadline.
- Good stakeholder management, interpersonal and communication skills.
- A team player with the ability to work independently as well as in a team.
- Only Singaporeans.

**Job Types**: Full-time, Permanent

**Salary**: $2,500.00 - $3,000.00 per month

**Benefits**:

- Health insurance
- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

COVID-19 considerations:
All employees are required to mask-up, spread out and get vaccinated.
Common surfaces are regularly sanitized.

**Experience**:

- Administrative experience: 2 years (required)

Work Location: In person