Office Front Desk Admin

1 week ago

Singapore HITCHVA PTE. LTD. Full time

**Scope of work
**Front Desk Operation**
- Answer incoming calls and direct calls to the relevant parties
- Take down messages and convey messages to the relevant parties concerned
- Man reception area and attend to school visitors
- Maintain the cleanliness and tidiness of the school’s reception area
- Assist the administration of security procedures i.e. sign-in / out for visitors
- Assist in collating the class registers and students’ attendance.
- Prepare the meeting rooms prior to meeting
- Receive and direct visitors to meeting room
- Arrange for refreshment if required

**Other Administrative Duties**
- Assist in issuing of class registers to the students or teachers
- Assist other school staff in collating non-confidential information and filing of non-confidential documents.
- Handle other administrative work assigned by Principal, Vice-Principals and Administration Manager

**Qualifications, skills and experience**:

- NITEC (Office Skills) or minimum 5 GCE ‘O’ Level including pass in English Language. Officer without the required ‘O’ level passes but with relevant experience could also be considered.
- IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)
- Resourceful and able to harness information from various information sources (e.g. World Wide Web).
- Pleasant and service-oriented with at least 2 years’ experience as an Administrative Support Officer and have done work similar or equivalent to the job scopes mentioned above.
- Preferably have experience working in schools and deal with young children.
- Good interpersonal skills and able to relate to people
- Able to work independently and as a team player ability to use certain IT systems like SC mobile.

**Contract Period**:From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year (1 Jan 2026 to 31 Dec 2026).

**Personnel to be deployed at the following hours**:

- Mondays to Wednesday & Friday: 6:45am to 3:00pm, inclusive of 45 mins lunch break
- Thursdays: 6:45am to 5.00 pm, inclusive of 45 mins lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays

**Location: Beacon Primary School, 36 Bukit Panjang Ring Road S(679944)

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