Senior Company Secretary

2 weeks ago

Singapore LANTURN PTE. LTD. Full time

Assisting to Head of Department where you will assist in leading our team of corporate secretarial services professionals, ensuring that the team functions efficiently and effectively, meeting their KPIs consistently, as they perform their various duties and assist to meet service standards and deadlines, meeting clients’ expectation including guiding our junior staff.
- Liaise with and advise clients on annual statutory obligations, statutory requirements of ad hoc client request such as changes to corporate structures etc.
- Managing filing deadlines, preparation of Board minutes, notices and resolutions, ACRA BizFile filings and IRAS E-stamping.
- Timely collections of recurring/regular and adhoc billings.
- Professionally manage client relations.
- Perform/Oversee Customer Due Diligence checks, following established company procedure.
- Perform ad-hoc secretarial assignments (eg. drafting various resolutions).
- On boarding and ongoing compliance
- Accurate, complete and timely usage and updating of our internal CRM systems, including ensuring continued and proper monitoring of corporate services functions & CRM system.
- Responsible for team companies
- Active hands-on managing, supervising, correcting and training/guiding the junior staff, and their daily output and ensuring that they adhere to our firm’s standards, stepping in directly wherever required to ensure a timely, proper, professional outcome, leading by example.
- Management and responsibility for the proper and accurate operation and use by the corporate services professional team, of our firm’s CRM system.
- Managing, checking and timely/proper closing of all work orders/jobs by our corporate services team members.
- Ensuring proper workflow management and matter management within our team of corporate services professionals & workflow interactions with other departments.
- Management of our panel of professional nominees (e.g. nominee directors/secretaries).
- Liaise with statutory bodies, banks, and other third-party business partners, as required.

**Requirements**:

- Possess ICSA or Corporate Secretarial qualification equivalent
- Experience in professional firms providing corporate secretarial services
- Experience in working digitally and working with a team remotely
- Familiar with digital corporate secretarial services, facilitating electronic signatures and handling client files digitally
- Familiar with ACRA Biz-filing requirements
- Able to handle multiple projects simultaneously with exceptional organizational and time-management skills
- Excellent client-handling skills
- Good command of spoken & written
- Excellent attention to detail
- Able to work independently by establishing priorities and meeting deadlines
- High level of interpersonal skills to handle sensitive and confidential situations and documentation
- Ability to strive in a fast-paced and results-oriented environment requiring a high degree of flexibility whilst retaining business disciplines
- At least 3 to 4 years of relevant experience

**What We Offer**:

- Fast career progression and empowerment in your role
- Be a part of a fast-growing international business with an entrepreneurial working culture
- Private Health Insurance
- Provision of technology equipment to use on the job
- Flexible work arrangements and 16 days of paid vacation leave

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