Assistant Contracts Manager

Position: Assistant Contracts Manager

Roles and Responsibility:
Job Description & Requirements:

- Administer and manage both main contracts and subcontracts throughout the project lifecycle, ensuring compliance with contractual terms and conditions.
- Review, draft, and negotiate various forms of contracts, including main contracts, subcontracts, and consultancy agreements.
- Prepare and analyze cost comparisons, obtaining quotations, liaising, and negotiating with sub-contractors and suppliers.
- Responsible for measuring quantities and taking off from drawings and specifications.
- Prepare and evaluate Variation Orders (VOs), claims, final accounts, and sub-contractor payments.
- Manage and finalize project and subcontract accounts, including claims for additional payments and extensions of time (EOT).
- Maintain accurate and organized records of all contracts, correspondence, and contract-related documentation.

**Cost Management & Control**:

- Monitor project costs, track changes, and produce accurate cost reports for management review.
Provide contractual and cost advice to project teams to ensure compliance and risk mitigation.
Safeguard the company's contractual and commercial rights.

**Tendering & Procurement**:

- Take charge of tender preparation and submission, including cost estimation, pricing, and review of contract terms.
Support the Contract Manager in the full tendering process, including planning, coordination, and timely submission.

**Dispute Resolution & Compliance**:

- Liaise with project teams, consultants, and clients to resolve contractual issues and disputes through negotiation and mediation.
Ensure compliance with company procedures, contract terms, local building contracts (e.g., SIA, PSSCOC), and statutory requirements.
Stay updated on legal and industry developments that could impact contract management strategies.
- Assist in drafting, reviewing, and interpreting various contractual documents, including subcontracts, consultancy agreements, purchase orders, and client contracts
- Support the team in tendering processes, bid evaluations, and negotiations with vendors or subcontractors.
- Maintain accurate and organized records of all contracts, correspondence, and contract-related documentation.
- Track key contractual obligations, deliverables, timelines, and milestones.
- Ensure all contract documentation is in compliance with legal, regulatory, and company standards.
- Coordinate with internal departments (commercial, procurement, engineering) for contract inputs and clarifications.
- Assist in the preparation of claims, change orders, variations, and extensions of time (EOT).
- Monitor contract performance and identify any potential exposure to risks and recommend the solutions
- Attend project meetings and support in resolving contractual disputes or concerns.
- Stay up to date with industry regulations and legal requirements affecting contracts and procurement.

**_The Requirements _**
- Bachelor’s Degree in Building, Quantity Surveying, Construction Management, Civil Engineering, or equivalent
- At least 5 years’ relevant working experience in a managerial position handling contractual issues in the construction industry
- Familiarity with standard contract forms (e.g., NEC, NEC4, etc.) will be added advantage
- Independent, proactive, resourceful, results-oriented and with a good eye for details.
- Experience in dealing with delay claims will be added advantage.
- Preferably with knowledge in industry trends and Design & Build Tender
- A high level of integrity, and dependability with a strong sense of urgency to meet deadlines
- Possess a mature attitude, highly motivated, confident, and self-driven with a keen sense of learning.
- Skilled in AutoCAD (2D/3D), Microsoft Word, PowerPoint, and Excel