Executive Assistant

7 days ago

Singapore Match Group Full time

**Executive Assistant & Office Administrator, Match Group (Contract)**
**Location**: Singapore
**Contract**: 2-year, renewable

Match Group is a leading provider of dating products available globally. Our portfolio includes Tinder, OkCupid, Hawaya, Hinge, PlentyOfFish, Match and others, each designed to help singles find a meaningful connection.

Match Group is looking for an extraordinarily driven & highly adaptable individual to be the Executive Assistant & Coordinator for Match Group in Southeast Asia

**About the job**

Key Responsibilities

・Reports to General Manager - Match Group, SEA & dotted line reporting to VP, People of APAC.

・Proactively organize and manage daily schedules, including interacting with all levels of leaders, employees, assistants and external contacts

・Manage, plan and coordinate travel & other logistics for Match Group SEA team, as well as for visitors and personnel from international offices

・Liaise with vendors and internal accounts team on ongoing basis for handling invoices, contracts and paperwork, supporting reconciliation needs.

・Provide operational support for quarterly audit processes, including document collection, organization, signatures and stamping and proper handling and of important documentation

・Responsible for office and administrative management

・Vendor and supplier management, following procurement standards

・Inventory management for office supplies, IT supplies (work with IT and procurement)

・Assist on business processes e.g. checklist approvals; manage mail to / from the office etc.

・Liaise with the business center for office management support services; disseminate information about the office to the employees

・Support event management logistics for internal as well as external events

・Well versed in Singapore’s COVID safe management measures in office, and be updated on the changes in the measures; ensure that the employees are adhering to the COVID safe management measures protocols

・Organize and support team engagement activities

**Qualifications**

・Fluent in English
- Excellent interpersonal, verbal and written communications skills

・Knowledge of current office communication technologies;
expert in G Suite (Gmail, Google Calendar, G-Drive, etc.)

・Self-Starter, proactive, able to work independently with mínimal direction, able to maintain confidentiality and handle matters discreetly

・Effective time management and organizational skills; able to balance multiple priorities

・Effectively problem solve and resolve a variety of issues and topics within the job scope

・Ability to effectively interact and communicate with senior-level management globally

・Overall, 5+ years of relevant experience working in a multinational corporation

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