Receptionist / Admin Assistant

1 week ago

Queenstown, Singapore AMSPEC TESTING SERVICES PTE. LTD. Full time

**Job Summary**

The Receptionist is responsible for greeting visitors, answering phone calls, managing appointments, and performing general administrative duties to ensure the smooth operation of the office.

**Responsibilities**:
**1. Front Desk Operations and Customer Service**:

- Greet and welcome guests or clients in a courteous and professional manner.
- Direct visitors to the appropriate departments or personnel.
- Maintain a clean, organized, and welcoming reception area.

**2. Communication**:

- Answer and direct phone calls and enquiries to appropriate personnel.
- Take messages and deliver them accurately to the concerned parties.

**3. Meeting Rooms**:

- Maintain and update meeting room booking calendar.
- Ensure meeting room is well-prepared for clients and overseas management’s visit.

**4. Administrative Support**:

- Perform basic office administrative tasks such as filing, faxing, and data entry.
- Prepare and manage office supplies, ensuring adequate stock levels.
- Assist in the preparation of reports, presentations, and other documents as needed.

**5. Mail & Deliveries**:

- Receive, sort, and distribute incoming mail, packages, and deliveries.
- Handle outgoing mail, including organizing and ensuring timely dispatch.

**6. Office Coordination**:

- Maintain security by following procedures, monitoring logbooks, and issuing visitor badges in coordination with IT.
- Collaborate with other administrative staff to ensure smooth office operations.

**7. Miscellaneous Tasks**:

- Perform any other tasks as assigned by the supervisor or management.

**Requirements**:

- Minimum ‘O’ level.
- Min 1 to 2 years admin experience.
- Able to work independently as well as in a team.
- Attention to detail and discreetness in handling business data.
- Professional appearance and demeanor.
- Friendly and approachable.

**Job Types**: Full-time, Permanent

Pay: $1,800.00 - $2,000.00 per month

**Benefits**:

- Dental insurance
- Health insurance

Schedule:

- Monday to Friday

Supplemental Pay:

- 13th month salary
- Performance bonus

**Experience**:

- administrative: 1 year (preferred)

Work Location: In person

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