Executive Assistant

2 weeks ago


Singapore LEAD GENERAL F&B MANAGEMENT CO. PTE. LTD. Full time

Working Location: Kallang

**Key Responsibilities**:
**Administrative Support**:

- Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and edit reports, presentations, and other documents as required.
- Organize and maintain the executive's files, ensuring confidentiality and easy retrieval.

**Coordination and Communication**:

- Serve as a liaison between the executive and internal/external stakeholders.
- Coordinate team meetings, prepare agendas, and record minutes.
- Follow up on action items from meetings to ensure timely completion.

**Event Planning and Logistics**:

- Organize and manage events, conferences, and other functions.
- Handle logistics such as venue booking, catering, and travel arrangements for attendees.

**Project Management**:

- Assist with special projects by coordinating resources, monitoring timelines, and updating the executive on progress.
- Conduct research and compile data to support decision-making.

**Operational Support**:

- Monitor and manage budgets, invoices, and expense reports.
- Procure office supplies and equipment as needed.
- Oversee and ensure compliance with company policies and procedures.

**Qualifications and Skills**:
**Education and Experience**:

- Bachelor’s degree in Business Administration, Management, or related field (preferred).
- Proven experience as an Executive Assistant or in a similar role (typically 3-5 years).
- Flexibility to work extended hours, including evenings or weekends, if necessary.
- Willingness to travel occasionally for business purposes


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