Senior Executive, Academic Events
2 weeks ago
The Registrar’s Office (RO), in the Student Academic & Services Department (SASD), requires a motivated, independent, and experienced Senior Executive to support RO in its procurement and financial planning, and management of corporate services. The incumbent will also support the Reporting Officer in the budgeting and budgetary control of SASD budgets and provision of departmental-level corporate services.
**Responsibilities**:
Procurement Facilitation- Manage and process procurement requests in accordance with the University’s guidelines and coordinate with relevant officers on carrying out the full spectrum of procurement activities in a timely and accurate manner.- Oversee the proper record keeping of procurement documentation in accordance with the University’s retention policies.- Assess staff and project requirements and facilitate the timely procurement of essential office and event supplies.
Financial Matters- Assist the Reporting Officer in the budgeting and budgetary control of RO’s and SASD’s budgets, including monitoring travel budget for SASD centrally.- Track expenditures including the processing of virements, setting up of cost centres and corresponding delegation of authority and submission of user access reports.- Prepare financial reports including materials for budget meetings, and consolidating quarterly RO budget reviews.- Analyse trends and provide feedback for better budget planning.- Oversee the timely processing and payment of invoices, including the compilation of accrual listings.
Corporate Services- Oversee the maintenance of filing registry and disposal of official files.- Manage the digitisation of official files and upkeep of the online filing system.- Collaborate with Project Team on the digitisation of hardcopy official files.- Oversee fixed assets and inventory management.- Provide essential administrative services.- Manage scheduling of meetings.- Oversee office refurbishments and renovations.
University and Office Events- Facilitate the manpower planning and deployment of staff for duties during university events like Convocation.- Manage the administration of work study scheme, including the advertising of jobs and processing of students’ claims.- Provide effective administrative and logístical support to SASD and RO events including event and logístical planning, and on-site execution as assigned.
**Requirements**:
- Polytechnic Diploma Holder with at least 3 years of related work experience, preferably in an academic sector.- Degree Holders without experience are welcome to apply.-
- Proficient in using Ariba, SAP, and virtual conferencing platforms (Zoom/MS Teams) preferred.- Good interpersonal skills.- Excellent verbal and written communication skills.- Meticulous and has an eye for detail.- Self-motivated, takes initiative, and can work independently.- Ability to multi-task, prioritize, and meet tight deadlines.- Track record in working with people from diverse background and levels.- Resourceful and problem solver.
Hiring Institution: NTU
-
Events Executive
2 weeks ago
Singapore GO events Full timeOverview Join to apply for the Events Executive role at GO events . Report discriminatory job ad to TAFEP. Responsibilities Support end-to-end planning for Dinner & Dances, Family Days, Conferences, and Activations Prepare timelines, event rundowns, and production schedules Attend site visits and manage setup/tear-down with precision Vendor & Client Liaison...
-
Events Executive
12 hours ago
Singapore GO events Full timeOverview Join to apply for the Events Executive role at GO events . Report discriminatory job ad to TAFEP. Responsibilities Support end-to-end planning for Dinner & Dances, Family Days, Conferences, and Activations Prepare timelines, event rundowns, and production schedules Attend site visits and manage setup/tear-down with precision Vendor & Client Liaison...
-
Senior Events Executive
6 days ago
Singapore PROCON EVENTS & MARKETING PTE. LTD. Full time**Role Overview**: We are seeking an energetic and highly motivated Senior Events Executive to join our dynamic team. As an Senior Events Executive, you will play a crucial role in coordinating and executing various events, ensuring seamless delivery and exceeding clients’ expectations. **Key Responsibilities** - Maintain effective client relationships,...
-
Events Executive
1 week ago
Singapore GENIX EVENTS Full timeRoles Responsibilities This position reports to the director and interfaces with both organisation managers and consumers. Genix Events is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace. Specific...
-
Singapore NUS College Full time**Posting Start Date**:13/01/2025 You will be the co-ordinator of the academic administrative and event support team of NUS College (Academic Affairs). You will ensure that events are run smoothly, as well as to handle academic administrative matters. **Responsibilities**: - Manage academic events such as Commencement Ceremony - Support Peer Mentor...
-
Senior Event Manager
5 days ago
Singapore BCD Meetings & Events Full time**A culture of purpose - Where will your BCD M&E career take you?** As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspectives to the table. Are you interested in adding to both our mission...
-
Senior Event Manager
2 weeks ago
Singapore BCD Meetings & Events Full time**Job Summary**: The Senior Event Manager is a hybrid role in that it encompasses leadership, account management and operations delivery. This is no small task; it demands professional maturity, diverse event experience, superb relationship-building skills and compelling team dynamics. The Senior Event Manager works on a variety of programs simultaneously...
-
Senior Executive, Academic Office
5 days ago
Singapore NTU (Nanyang Technology University- Main Office-HR) Full timeThe Asian School of the Environment (ASE) at Nanyang Technological University is an interdisciplinary school that aims to be a world leader in environmental research focused on Asian environmental challenges. The ASE integrates earth and environmental life science, ecology, engineering and technology, human ecology, humanities, and the social sciences to...
-
Senior Executive, Academic Office
6 days ago
Singapore Nanyang Technological University Full timeThe Asian School of the Environment (ASE) at Nanyang Technological University is an interdisciplinary school that aims to be a world leader in environmental research focused on Asian environmental challenges. The ASE integrates earth and environmental life science, ecology, engineering and technology, human ecology, humanities, and the social sciences to...
-
Senior Executive, Undergraduate Academic
6 days ago
Singapore Nanyang Technological University Full timeThe School of Physical and Mathematical Sciences is seeking to hire a Senior Executive for the Undergraduate Academic Office. This position is reporting to Manager. The incumbent is required to support the school’s academic team in handling academic matters and collaborate with various stakeholders to ensure the smooth delivery of academic services, aiming...
