Assistant Manager/manager, Planning

3 days ago

Museum, Singapore NHB National Heritage Board Full time

A cultural and architectural landmark in Singapore, the National Museum which is Singapore's oldest museum presents innovative and inspiring exhibitions and programmes all year round. Join the people's museum and help us tell stories about Singapore and the World through exhibitions that combine accessibility and scholarship. You will be thrilled to engage with Singaporeans from different backgrounds to tell their stories, and work with a myriad of practitioners and professionals from different industries - academics, filmmakers, architects, technologists, flavourists, horticulturalists, photographers, engineers, designers and many others.

If you feel you have what it takes, we would love to hear from you

**Responsibilities**
- Manage office operations and resources (eg. fixed assets management, onboard/ outboard of staff, loan/ maintenance/ leasing of office equipment, etc).
- Manage registry functions (e-Registry and physical Registry) and review of agency’s records (archived at the National Archives of Singapore) for declassifications.
- Plan and coordinate staff events and engagements, including team bonding, annual townhall.
- Provide secretariat support for the museum’s advisory board, including managing board meetings, board events, board renewals, etc.)
- Provide admin support to Division including overseeing indentations of office supplies, services and equipment.
- Supervisory role to Admin Officer on daily office operations (eg. mailroom, corporate card bookings, office supplies).
- Manage and coordinate adhoc projects related to office operations (eg. office restoration/ renovations).

**Requirements**:

- Preferably minimum 3 years of relevant working experience in office administration;
- Good project and process management, administrative, coordination and time management skills;
- Meticulous, well-organised and ability to multi-task;
- Ability to work independently and with a team, demonstrating strong communication, interpersonal and organisational skills;
- Familiarity with public records management, public sector procurement guidelines and having finance background will be an advantage.
- All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting._

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