
Executive Assistant
2 weeks ago
**Our team is growing**
28 Fevrier is a local gallery representing pieces from artists in the region. The collection celebrates cutltual moments in Asia, such as supporting of the mural artist behind the Samsui woman painting, and introducing various alternative mediums - such as graffiti, stencil, silk-stitching, to calligraphy, that enriches Singapore’s native art horizons.
The gallery is currently set within Singapore’s few conserved black-and-white colonial houses.
(i) RESPONSIBILITIES OVERVIEW
- **Extensive Calendar Management**: Organize and maintain personal and professional schedules, appointments, and meetings.
- **Travel Arrangements**: Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- **Event Coordination**: Assist in planning and organizing events, both personal and business-related.
- **Errands**: Run personal and professional errands as needed, such as shopping, picking up items, or making deliveries.
(ii) KEY SCOPE DETAILS
**[A] Estate Management**
- Oversee the upkeep of gallery grounds. This includes scheduling and supervising vendors for housekeeping, pest control, utilities, gardeners, car wash, pantry, and security etc.
- Monitor expenditures and prepare the estate’s annual budget to ensure financial efficiency
**[B] Client & Contracts**
- Support the team in clients & contracts documentation, preparation, & follow-ups
- Support in report preparation
**[C] Executive Support**
- Handle general administration that are confidential and sensitive in nature
- Diary management, bookings (tickets, restaurants etc), & errands support
- Organize international travel itineraries and arrangements
(iii) QUALITIFICATIONS
- Pleasant personality with superior interpersonal skills
- Professionally independent & reliable
- Clear prioritisation of time sensitive work
- Experience with addressing and resolving issues or concerns promptly
- Fluency in English, knowledge of basic research, and MS Office/Google tools
- Fluency in Chinese will be an added advantage
- Good to have: Interest in HR and comfortable with basic computation
**Job Types**: Full-time, Permanent, Contract, Fresh graduate, Freelance
Contract length: 12 months
Pay: $2,799.00 - $4,499.00 per month
**Benefits**:
- Cell phone reimbursement
- Free parking
Supplemental Pay:
- Performance bonus
- Yearly bonus
Work Location: In person
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