Administrative Support Executive

2 weeks ago

Singapore AGLAIA FAMILY OFFICE PTE. LTD. Full time

**Job Overview**:
**Key Responsibilities**:
**Document Management**
- Download, organize, rename, and file investment-related documents from multiple fund manager and custodian portals (e.g. capital call notices, distribution notices, monthly and quarterly reports)
- Maintain proper naming conventions and filing structure in shared folders or document management systems
- Archive and retrieve documents as requested by the client or operations teams

**Data Entry and Maintenance**
- Enter transaction, valuation, and reference data into portfolio management or accounting systems
- Perform periodic data quality checks and updates

**Client & Investment Administration**
- Maintain and update client static data and KYC documentation
- Assist in preparing and reviewing client documentation
- Monitor and manage shared mailboxes for incoming investment notices or custodian correspondence
- Perform routine checks for document completeness and system updates

**Requirements**:

- Prior experience in administrative, investment operations, or financial services support roles is a plus
- Proficient in Microsoft Office (especially Excel, Word, and Outlook)
- Strong attention to detail and data accuracy
- Excellent organization and time management skills
- Able to work independently with mínimal supervision
- Discreet and professional when handling confidential information
- Comfortable navigating online portals and multiple systems

**Contract Details**:

- **6-month contract**, with the potential for **conversion to a permanent role**based on performance and business needs

  • Administrative Executive

    3 weeks ago

    Singapore Wicare Support Group Full time

    Are you a detail-oriented professional who thrives on being organized and making a meaningful impact? At Wicare Support Group, we're not just running an organization – we're changing lives and building stronger communities. As our Administrative Executive, you won't just be managing tasks; you'll be the backbone and heartbeat of our daily operations,...

  • Administrative Executive

    3 weeks ago

    Singapore Wicare Support Group Full time

    Are you a detail-oriented professional who thrives on being organized and making a meaningful impact? At Wicare Support Group, we're not just running an organization – we're changing lives and building stronger communities. As our Administrative Executive, you won't just be managing tasks; you'll be the backbone and heartbeat of our daily operations,...

  • Administrative Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** The Executive Group is poised to lead the maritime services industry by driving innovations and creating strategic value for its partners. In order to...

  • Administrative Executive

    2 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Join Our Technical Support Admin (Assist Technical Superintendents and Fleet Managers) team as an Administrative Executive! **Job Highlights** - Walking distance from Tanjong Pagar MRT - Working hours: Monday - Friday 9 am - 6 pm **Responsibilities** - Execute daily administrative tasks efficiently. - Regularly dispatch official communications to vessels...

  • Executive, IT and General Administration

    2 weeks ago

    Singapore Foreign Domestic Worker Association for Social Support and Training (FAST) Full time

    Founded in 2005, the Foreign Domestic Worker Association for Social Support and Training (FAST) is a charity supported by MOM and is approved as an Institute of a Public Character (IPC). At FAST, we focus on providing training, social support services and work life balance for the female Migrant Domestic Workers (MDWs). We are seeking a dynamic multiskilled...

  • Administrative Support Executive

    1 week ago

    Singapore beBeeAdministration Full time $2,000 - $2,500

    Key Role: Administrative Support ExecutiveWe are seeking an experienced and skilled Administrative Support Executive to join our team.The successful candidate will be responsible for providing administrative support in a fast-paced environment, handling tasks such as data entry, invoicing, inventory management, and customer service. They will also be...

  • Administrative Executive

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Job Functions** **Purchasing Function** - To assist in coordination of purchasing operating supplies and source for services as required by Operations - Maintain a list of suppliers and current quotes of items frequently purchased - Issue purchase orders upon receipt of duly authorized purchase requisition forms (PRF) and ensure prompt delivery - Ensure...

  • Administrative Support Executive

    2 weeks ago

    Singapore beBeeAdministrative Full time

    Job Title: Administrative Support Executive We are seeking a highly organized and detail-oriented individual to provide administrative support to our team. As a key member of our team, you will be responsible for ensuring the smooth execution of daily tasks and projects. Key Responsibilities: Provide administrative support to our admin and operations...

  • Administration Support Executive

    2 weeks ago

    Singapore beBeeAdministration Full time $3,500 - $4,500

    Job TitleAdministration Support ExecutiveJob DescriptionOur ideal candidate will provide administrative support to our construction and safety teams, ensuring seamless day-to-day operations. Key responsibilities include:Providing administrative assistance to the construction teamDocumenting filing proceduresUpdating construction and safety dataPerforming...

  • Administrative Support Executive

    2 weeks ago

    Singapore beBeeAdministrative Full time $3,200 - $4,500

    Job Title: Administrative Support ExecutiveWe are seeking a highly organized and detail-oriented individual to provide administrative support to our team. As a key member of our team, you will be responsible for ensuring the smooth execution of daily tasks and projects.Key Responsibilities:Provide administrative support to our admin and operations...