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Operations Specialist

2 weeks ago

Singapore PAEONIA INNOVATIONS PTE. LTD. Full time

**Job Description:
**Operations**
- Manage and optimize supply chain operations, including procurement, inventory management, and vendor relations.
- Contract management (signing Master Purchasing Agreement with suppliers etc.) and maintain vendors and suppliers’ relationship.
- Request-For-Quote (RFQ) and negotiation with vendors and suppliers for competitive prices.
- Manage inventory of laboratory supplies, materials, and consumables to ensure adequate stock levels for uninterrupted operations.
- Coordinate logistics on shipping and receiving of materials, equipment, and samples.
- General upkeep and maintenance of laboratory needs, laboratory facilities, safety protocols and security procedures
- Ensure proper operation and maintenance of equipment. Drive continuous improvement initiatives to enhance operational efficiency and effectiveness.

**Office Management**
- Oversee and manage day-to-day administrative operations of the office.
- Maintain office facilities and equipment, including managing office supplies, maintenance, and repairs.
- Coordinate with vendors and service providers for facilities-related services.
- Serve as a point of contact for internal and external communication and handling correspondence.
- Perform administrative functions such as scheduling meetings, coordinating travel arrangements, and maintaining documentation.
- Assist with budget planning and financial management, tracking expenses and identifying cost-saving opportunities. Any ad-hoc duties assigned by immediate superior.

**Job Requirements**:

- Bachelor of Business Administration, Accountancy, Science, or any related field.
- Minimum 4 years of relevant operations experience in a scientific or technical environment.
- Effective communication and interpersonal skills, including the ability to build and sustain positive relationships with internal and external stakeholders at various levels.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Meticulous and good presentation skills.
- Ability to adapt to changing priorities and thrive in a fast-paced environment.