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Managing incoming and outgoing letters
- Be the representative for accounting and finance queries within the office.
- Liaising with HQ and Accounts Dept.
- Preparation of Accounting information (training will be given)
- Assist in co-ordinating meetings and calling of quotations
- General Office administration duties (eg. filings etc.)
- Other tasks as assigned by line manager and/or management
- Working knowledge on Microsoft Word, Excel, and Power Point essential
- Verify and reconcile daily transactions from all revenue-generating departments, including rooms, food and beverage and banquet.
- Review and verify Night Auditors logbook, daily revenue report and daily Food & Beverage report with supporting vouchers and trial balance.
- Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable.
- Review the interface between Point of Sale (POS) systems and Hotel Management Systems ensuring that revenue data flows accurately and seamlessly between the systems.
- Review of daily no show and cancellation report and ensure that no show and cancellation revenue have been properly accounted for.
- Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms to ensure that each transaction is supported by relevant documentation and approved by the appropriate authorized personnel.
- Review daily Food & Beverage void and discount reports to ensure all entries are accurately documented and supported by appropriate justification.
- Responsible for conducting monthly surprise cash count at Front Office and F&B outlets.
- Ensure the foreign currency exchange rates are updated regularly and to check on the accuracy of such rates.
