Executive Administrative Assistant

1 week ago

Singapore Allegis Global Solutions Full time

Company Description

Allegis Global Solutions is founded on a culture that is passionate about transforming the way the world acquires talent by delivering client-focused solutions that make a difference for businesses worldwide. From refining how you manage your contingent workforce to strengthening your employer brand to recruit top talent, our integrated talent solutions drive the business results you need.

As an industry leader, we draw upon decades of experience to design innovative tools, products and processes. We develop competitive practices that position organizations for growth and we deliver the insight needed to succeed in today’s global marketplace.

**Job Description**:
This individual reports to the Vice President of APAC, and is responsible for providing administrative and operational support to the Executive Team. These duties include but are not limited to database system maintenance and training, office supply purchasing, minute-taking, filing, booking meetings, and telephone duties. Responsible for confidential and time-sensitive material and operational support, with exciting activities happening in AGS.

**Key Responsibilities**
- Provide support to enable the effectiveness of the Vice President through the provision of a broad range of administrative activities
- Maintain and coordinate Outlook calendars for multiple executives
- Assist with the completion of necessary statistical reports as requested
- Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing
- Code and process business expenses
- Coordinate conference calls, events, conferences, and all meetings
- Effectively communicate and work with all levels of management maintaining a high level of confidentiality
- Prepare all documentation required for meetings and take minutes when required
- Prepare reports and presentations when required
- Develop and maintain strong internal and external relationships
- Compile statistical information as requested
- Assist with ad hoc administration duties that are consistent with the role.

**Responsibilities**:

- Complete administration support to VP and Executive Management
- Demonstrates excellent AGS values and beliefs
- Demonstrates excellent time management skills to prioritize workload
- Demonstrates understanding of budget awareness
- Demonstrates excellent time management skills to prioritize workload
- Demonstrates strong communication skills
- Demonstrates ability to work in a fast-paced services environment
- Demonstrates ability to build strong relationships with relevant stakeholders
- Achieves all targets and has no performance issues.

**Qualifications**:

- Demonstrated experience working as an Executive Assistant or Personal Assistant to an Executive Leader or a Team Administrator who supports various Senior Leaders is required
- Manage heavily scheduled and complex diaries, including scheduling meetings at various levels and time zone - prioritizing conflicting needs and ensuring time is appropriately available for critical meetings and issues
- Work closely with the Leadership Teams to keep them well informed of upcoming commitments, with relevant and appropriate documentation in advance of meetings and following up as appropriate
- Manage all forms of correspondence, redirecting them and/or drafting responses where appropriate
- Support in the review and editing of high-quality reports, presentations, and documents using advanced computer skills
- Ensure requests/action items/due dates for the VP are proactively followed up and resolved in a timely manner
- Demonstrate ability to work independently and as a team
- Capable of switching gears quickly and efficiently
- Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
- Effective communicator, and ability to orchestrate, execute and deliver multiple requests, whilst keeping relevant stakeholders updated
- Ability and willingness to work cooperatively with others
- A high degree of discretion in dealing with confidential information
- Maintain appropriate interpersonal relationships with employees, peers, and consumers
- Bachelor’s degree preferred but not ideal
- Flexible and able to assist with various program operations as requested.

Additional Information

See what it’s like to work at AGS by searching #LifeAtAGS on any social network.

  • Administrative Assistant

    1 week ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Executive Office Assistant

    6 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    We are seeking an Executive Office Assistant to join our team at Treetops Executive Residences.The successful candidate will have 1-2 years of experience in a similar role, with proficiency in Microsoft Office Suite and excellent communication skills.As an Executive Office Assistant, you will be responsible for managing office activities, maintaining the...

  • Executive Administrative Assistant

    4 days ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...

  • Administrative Coordinator

    6 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    We are seeking a highly organized and proactive Administrative Coordinator to join our team at Treetops Executive Residences.The successful candidate will have 1-2 years of experience in a similar role, with proficiency in Microsoft Office Suite and excellent communication skills.As an Administrative Coordinator, you will be responsible for managing office...

  • Administrative Executive

    3 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **RESPONSIBILITIES** - Perform daily administrative duties. - Send official mails to vessels regularly and as instructed by the Purchasing Executive/Superintendent. - Compile reports. - File correspondences. - General administrative support for Department. **REQUIREMENTS** - With Diploma - **Fresh graduates are welcome to apply.**: - Has good computer...

  • Administrative Executive

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to department operations Schedule appointments and meetings Take meeting minutes, when required Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive...

  • Executive Residences Assistant

    6 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job SummaryTREETOPS EXECUTIVE RESIDENCES is seeking a Sales Support Executive to join our team. The successful candidate will provide administrative support to the sales and reservation team, ensuring smooth operations and exceptional customer service. Key ResponsibilitiesProvide administrative support to the sales and reservation team, including data entry...

  • Executive Assistant

    2 weeks ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Administrative Support Professional

    6 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    About Our TeamTREETOPS EXECUTIVE RESIDENCES is a leading provider of executive residences. We are committed to delivering exceptional customer service and high-quality amenities. As a Sales Support Executive, you will be part of a dynamic team that is passionate about providing personalized services to our guests. Key ResponsibilitiesProvide administrative...

  • Executive Assistant

    2 weeks ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Assistant Administrative Executive

    1 week ago

    Singapore AXIOM DESIGN & CONSTRUCT LLP Full time

    We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

  • Sales and Administrative Coordinator

    6 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job DescriptionAs a Sales Support Executive at TREETOPS EXECUTIVE RESIDENCES, you will be responsible for providing administration support to the sales and reservation team. This role requires excellent organizational skills, attention to detail, and effective communication. Key ResponsibilitiesProvide timely and accurate administrative support to the sales...

  • Executive Administrative Assistant

    1 week ago

    Singapore Quadrant Full time

    **Quadrant is a global leader in mobile location data, POI data, and corresponding compliance services.** **Our data is verified, trustworthy, and ready to use, allowing businesses, organizations, and innovators to build tailored solutions for a myriad of real-world problems.** **Since September 2021, we are part of Appen, the global leader in AI training...

  • Administrative Officer

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to Operations Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive working...

  • Executive Administrative Assistant

    6 days ago

    Singapore PASONA SINGAPORE PTE. LTD. Full time

    Job Title: Executive Administrative AssistantLocation: Buona Vista (Nearest MRT)About Us:Pasona Singapore Pte Ltd is a leading provider of recruitment services, with a strong focus on delivering high-quality candidates to our clients.Key Responsibilities:The successful candidate will be responsible for providing administrative support to our director,...

  • Administrative Assistant

    6 days ago

    Singapore VANGUARD HEALTHCARE PTE. LTD. Full time

    Location: Bukit Batok Care Home The Administrative Assistant assists in Human Resource support administration and operations to provide daily administrative and support activities. The Administrative Assistant supports the Human Resource Executive to run and coordinate various operations support and administrative services in an effective and efficient...

  • Administrative Executive Assistant

    6 days ago

    Singapore FINELINE DESIGN PTE. LTD. Full time

    About UsFineline Design PTE. LTD. is a reputable design firm that values innovation, creativity, and excellence. We are seeking a talented Project Admin Executive to join our dynamic team.The successful candidate will be responsible for supporting our project managers in ensuring timely completion of projects, maintaining accurate records, and providing...

  • Administrative Support Executive

    12 hours ago

    Singapore DN & ASSOCIATES EXECUTIVE SEARCH PTE. LTD. Full time

    2 years exp **Roles & Responsibilities** - **Administrative Support**: - **Diagnostic MNC** Our client is a global leader in the sphere of medical technology and they are seeking to hire an **Administrative Support Executive. **This is a **6-months contract role.** You will be joining a team that seeks to make early disease detection a mainstream norm so...

  • Administrative Executive Assistant

    2 days ago

    Singapore JOBSTUDIO PTE LTD Full time

    About the Role:We are seeking an experienced administrative professional to join our team as an Administrative Executive Assistant. In this role, you will provide critical support to our Corporate Services team, including managing calendars, coordinating meetings and travel arrangements, and preparing reports and presentations.Key Responsibilities:Manage...

  • Operations Executive

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...