
Executive Administrative Assistant
1 week ago
We are seeking a reliable and detail-oriented Executive Administrative Assistant to support our team with comprehensive travel planning and on-the-ground administrative assistance. This role involves managing travel arrangements, restaurant bookings, and acting as a travel secretary during business trips to coordinate meetings and logistics.
Key Responsibilities:
- Arrange domestic and international travel, including flights, hotels, ground transportation, and travel itineraries.
- Make restaurant reservations and assist with scheduling business-related meals.
- Accompany executives on business trips to provide secretarial and logistical support throughout the journey.
- Coordinate and manage meeting schedules, venue bookings, and any necessary materials or equipment.
- Communicate with internal and external stakeholders to ensure smooth execution of travel and meeting plans.
- Provide real-time assistance during business travel, including itinerary adjustments, translation, and local coordination.
- Handle expense reports and travel reimbursements post-trip.
- Perform other administrative and coordination tasks as required by the executive team.
Requirements:
- Proven experience in travel coordination or executive assistance.
- Willingness and ability to travel on short notice, including internationally.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Professional demeanor, discretion, and reliability.
- Proficiency in English and Chinese is preferred.
- Familiarity with travel platforms and tools (e.g., booking systems, itinerary apps).
Ability to Multitask
Microsoft Excel
Travel Arrangements
Multitasking Skills
Office Management
Translation
Business Travel
Reliability
Written Communications
Transportation
Travel Coordination
Administrative Support
Travel Planning
Scheduling
Ability to Prioritize
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