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Personal Assistant to Managing Director
3 weeks ago
**Roles & Responsibilities**
- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.
- Handle expense claim, travel arrangement and errands for the CEO and Director.
- General office administrative duties includes attending to walk-ins, assisting to answer phone calls, courier arrangement and mailing, sorting and distribution of incoming calls and faxes, procurement and management of stationery and pantry supplies, maintenance of office equipment, telephone system and cleanliness of the office.
- Manage Director’s travel arrangements (including visas/accommodation).
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Performing any ad-hoc duties as assigned by your superivisors.
**Requirements**:
- Good command of written and spoken English
- Experience in secretarial duties and/or staffing for Senior Management
- Excellent negotiation, communication and interpersonal relationship skills
- Self-motivated individual who is efficient and organised
- Works well under pressure
- Meticulous
- Able to do multi-task
**Job Types**: Full-time, Permanent
**Benefits**:
- Free parking
- Health insurance
Schedule:
- Monday to Friday
**Experience**:
- Personal assistant: 4 years (preferred)
- Marine Industry Personal assistant: 2 years (preferred)
- Health insurance
