HR & Admin Executive

2 days ago

Singapore Informa Markets Full time

**Company Description**
Informa Markets is one of Informa's B2B Markets and Digital Services divisions. We are a highly international business, with a significant presence in the US, Brazil, the Middle East, India and China.

We work in over a dozen growing, specialist and international markets, with hundreds of leading brands across Health & Nutrition, Healthcare & Pharmaceuticals, Aviation, Beauty & Aesthetics, Infrastructure & Construction, Agriculture and Fashion.

Informa Markets delivers smart events, including must-attend trade-focused exhibitions, specialist content, specialist data and targeted digital services, including lead and demand generation solutions powered by our depth of first-party customer data.

Our live products and digital platforms and services enable buyers, sellers and decision makers in specialist markets to meet, discover and showcase new products and do business.

You will work closely with the HR Business Partner to provide support in a variety of HR and office-related administrative tasks.

**HR Administration**
- Handle onboarding and exit processes, coordinate with various department
- Employee Insurance movement, submission of addition and deletion when required
- Provide support and manage Intern/Temp staff recruitment process not limited to job posting, liaising with Institutes, interview scheduling and contracts preparation
- Perform monthly overtime calculation for Intern/Temp Staff
- Prepare onboarding or corporate gifts for new joiners and recruitment drives
- Coordinate and support on HR projects, events, meetings and training seminars
- Proactive and active engagement in staff welfare activities

**Office Administration**
- In-charge of general office administrative support
- Requisition for business cards, event name tags, office supplies and weekly fruits supply
- Check, verify and process invoices related to HR Admin matters
- Manage all meeting room bookings within allocated monthly credits
- Handle office maintenance, space planning, storage arrangement
- Arrange or assist with courier services - local and overseas
- Prepare admin related documents or invoices and ensure systematic e-filing
- Any ad-hoc duties may be assigned from time to time.

**Qualifications**
- Diploma / Degree in Human Resource Management/Business Admin and/or equivalent.
- At least 2 years and above human resource and office administrative working experience in MNC environment.
- Excellent oral, written and inter-personal communications skills
- ** Ability to proficiently use Microsoft Office and Oracle**

**Additional Information**
- Positive attitude, meticulous, organized and willingness to learn
- Follow up on work matters independently and work within deadlines

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