Payroll & Employee Services Executive

1 week ago


Singapore British American Tobacco Full time

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT SINGAPORE IS LOOKING FOR A PAYROLL & EMPLOYEE SERVICES EXECUTIVE**

**_ Roles and Responsibilities:_**
- ** Payroll Management**
- Act as the Key liaison to appointed payroll vendor on all payroll matters.
- Handle payroll accounting tasks such as preparation of payroll journals (including accruals) and uploading into system.
- Handle all income tax related documents and matters.
- Generate payroll data for both local and expatriate employees.
- Handle monthly reconciliation of accounts for all entities in Singapore.
- Manage annual statutory surveys and annual payroll audit schedules.
- Manage and report information required in Statutory Accounts.
- Track employees’ shares and ensure shares are disclosed accurately in tax forms.
- Track Shares Scheme’s vesting period for corporate tax deduction.
- Manage employees’ leave and claims modules, grants for government leaves.
- Support team with creation of new shift patterns in Prosoft.
- Conduct employees’ benefits analysis.
- Provide employees’ S&W for WICA renewal.
- Year-end accrual for unconsumed leave, tax processing fee and others.
- Provide listing to Payroll Team for Income Tax declaration after distribution is completed
- Provide Journal Entry to Finance Team to recharge the expenses into respective cost center
- Prepare and supervise preparation of UK reclass journal and perform reconciliation.
- Supervise and review benefits-in-kind for payroll upload.
- **
Benefits Administration**
- ** Corporate AMEX Card Management**
- **Leave Management in Local HRIS system**
- Credit leave processing
- Credit leave processing for eligible employees
- Marriage leave processing
- Compassionate leave processing
- No pay leave approval
- NS leave approval
- Maternity leave approval
- Paternity leave approval
- Prepare report to payroll outsource vendor, UNIT4 for government claim procedure
- **Preparation and distribution of festive, new born and marriage vouchers**
- Preparation of eligible employee listing
- Ensure required documents are received (marriage and new born)
- To purchase vouchers and sort vouchers
- Distribute to employees 2 weeks before PH (for festive vouchers)
- **Monetary & non-monetary Rewards and Recognition Management**
- Complete e-ROC for HRBP approval and submit for payroll processing (for monetary awards)
- Prepare vouchers (for non-monetary awards)
- Prepare Award Letters / certificates
- Ability to liase to with multiple depts to manage disbursement of awards/ vouchers on timely manner.
- **Long Service Award plaques and payment preparation**
- Liaise with vendor for plaques with payment via P-card (to be ready by D&D)
- Complete e-ROC for approval
- Prepare Long Service Award Letter
- **Children Scholarship Program Management**
- Review applicants submission
- Proposal on selected recipients
- Make arrangement for ceremony - Venue, banners, certificates, photographers, Guest-of-Honor etc.
- Process payment request for recipients
- **Employee Group Insurance Management**
- To assist Employee Services Team Lead in insurance renewal process
- Generate employee listing for broker
- Provide Journal Entry to Finance Team to recharge the expenses into respective cost centre
- **Club Memberships**
- Process of payments for active memberships
- Assist in membership termination as and when required
- **Flexible Benefit Management**
- Provide employee listing for monthly enrolment and annual enrolment process
- Work with vendor for monthly benefit selection process
- Consolidate reimbursement forms for quarter reimbursement
- Send payroll file to Payroll Team for quarter reimbursement in employees’ payroll
- Liaise with vendor when employees’ enquires are being escalated for further investigation
- Manage vendor’s service quality
- **Medical Benefit Management**
- Provide employee listing for weekly movement
- Liaise with vendor when employees’ enquires are being escalated for further investigation
- Manage vendor’s service quality

**2) Benefits Review**
- To work with relevant stakeholders on how to streamline current process including process flow improvement and exploring the possibility of managing payroll activities via external payroll vendor and internal service center (based in Malaysia)

**3) Others**
- Invoice processing and management: To process all vendor invoices relating to benefits
- Assist Employee Services Executive in employee benefits programs administration such as generating employees’ listing for employees’ insurance renewals, employee medical matters, etc.
- Process invoices from vendors and post journals where applicable.
- To work closely with HR Business Partners & Rewards teams to update company policies as and when required
- To send announcement to all employees wh


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