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Executive Assistant

3 weeks ago

Kallang, Singapore Ask & Embla Full time

**What You'll Do**:
**Executive Support**:

- Manage the Managing Director's calendar, including scheduling meetings and coordinating travel arrangements.
- Handle incoming and outgoing correspondence, prepare meeting materials, and manage confidential documents.
- Prepare and process expense reports.
- Assist with special projects and initiatives as assigned by the Managing Director.

**Office Management and Team Engagement**:

- Oversee day-to-day office operations, including maintaining office supplies and pantry stock.
- Track and maintain office assets and equipment, coordinating repairs, procurements, and replacements as needed.
- Track important incoming and outgoing letters and documents.
- Manage mail, courier services, and ensure proper handling of office equipment and assets.
- Coordinate with vendors and building management for maintenance and repairs.
- Ensure that the office and organization adheres to all relevant health and safety regulations.
- Assist in onboarding new employees, providing necessary office orientation and support.
- Plan and coordinate internal company events, such as team-building activities, social gatherings, and company celebrations.

**Who You Are**:

- Able to work for 20 hours a week.
- 3-5 years of proven experience in relevant role/s, with a strong track record of success.
- Expert-level proficiency in managing calendars, coordinating international travel, and handling confidential information.
- Exceptional organizational, time management, and prioritization skills, with the ability to manage multiple tasks simultaneously.
- Strong written and verbal communication skills, with professional interaction across all stakeholder levels.
- Strong problem-solving and decision-making skills, with a proactive and resourceful approach.
- Detail-oriented and meticulous, with a commitment to accuracy.
- Proactive, self-motivated, and able to work independently.
- Strong interpersonal skills and the ability to build rapport with colleagues.

**Who We Are**:
Ask & Embla is a rapidly growing Alternative Body Jewelry brand based in Singapore with a collective following of more than 500,000 across our social media channels. As an E-commerce brand, we ship internationally to a diverse range of customers and we are proud to be one of the leading brands worldwide in the alternative jewelry space.

At Ask & Embla, we’re passionate about creating a company that brings out the best in everyone and where individuals love to work and grow as a team. That means constantly learning and building new things, being flexible about how and where we work, and empowering each other to do the proudest work of our lives.

Ask & Embla, led by an ex-Googler and ex-Amazonian, has dozens of employees across multiple countries. We are building the foundation to expand several business verticals beyond e-commerce, while supporting existing business functions for fulfilling thousands of orders each month.

**Ready to Join Us?**

If you're a results-oriented professional who thrives in a fast-paced environment, we encourage you to apply Please submit your resume and a quick note expressing your interest in this position through this posting.

**Learn More about Ask & Embla**:
**Why Work With Us?**

At Ask & Embla we learn and build fast together, sharing the purpose and passion of creating not just beautiful, expressive and sustainably-made jewelry, but a community that celebrates the misfits, the believers, the round pegs in square holes and everyone in between. Everyone deserves to own who they are; we create the jewelry so they can do it with pride.

**Job Type**: Part-time

Pay: $1,750.00 - $2,000.00 per month

Expected hours: 20 per week

**Benefits**:

- Dental insurance
- Employee discount
- Health insurance

**Experience**:

- Office management: 3 years (required)

Work Location: In person