Archival Assistant/executive

2 days ago

Singapore AWWA Full time

**Responsibilities**:
1. Collect, collate, scan all materials received from all internal department(s) and organize all the digitized record(s) into a searchable archive. Material(s) shall include the following:
a. audio and visual records
b. prints such as documents, photographs etc.
c. materials purchased from SPH, NLB, NHB, IHC, NAS, etc. and allied organizations
2. Check and verify the materials submitted by departments in each box and prepare a listing of the contents. Place a tag or content listing in the box. Upload listing into the shared folder repository.
3. Organise storage of collected materials at the assigned area.
4. Scan contents of the materials collected and upload to the shared folder repository
5. Liaise with the Author on how the information is to be presented as an effective and reliable archival reference source
6. Follow-up with internal departments or external Board members who provided the materials for clarifications and / or refine digitized content description, where needed, to facilitate easy search/access
7. Assist in retrieval of record(s) or file(s) in the shared folder or storage area.
8. Assist the Author and Director in other ad-hoc assignment from time to time as directed.

**Other Responsibilities**
For part-timer (to include the office hour)
Office hours: Daily Mondays-Fridays 9am-1pm, or
Alternate days Monday, Wednesday 9am - 6 pm; Friday 9am-1pm,
with 1 hour lunch at 1pm-2pm

**Job Specifications**
Minimum Education / Qualifications
- Diploma or ITE holder in Fine Art, Museum Studies or Archival Science, or Humanities or Social Sciences

**Minimum Years of Relevant Experience**
- Minimum 2-3 years of relevant experience in a reputable museum, archive or similar institutions
- Fresh graduate welcome to apply
- Able to commit for the expected duration, 2 years

**Knowledge/ Skills**
- Meticulous and patient, as the job requires handling volumes of listings & files which must be handled with care and is repetitive in mature as well as scanning materials received.
- Positive and results-driven individual.
- Good organizational skills with the ability to multi-task and work independently or in teams
- Excellent interpersonal and communication skills, written and spoken are essential.

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