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Executive Assistant

3 weeks ago

Singapore TRITON AI PTE. LTD. Full time

**Up to $4100 + AWS + Variable Bonus**:

- **MNC Manufacturing Company, West**:

- **Minimum 3 years secretarial administrations experiences**:

- **Experienced in Minutes Writing, Travel Arrangement**

**Responsibilities**:

- Manage calendars for stakeholders i.e., Directors, Managers
- Set up meetings, secure booking rooms, Minutes taking at weekly Department meetings, generate slides and reports
- Coordinate and assist in travel arrangements. Including making flight, hotel, visa, and car arrangements.
- Assist to process T&E claim via Concur
- Performance shopping cart for the department
- Manage MS Teams Site for department
- Real-time update of Department Organization Chart and SOP in SharePoint
- Maintain and update of Management Movement Chart
- Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
- Tracking of department training progress
- Manage department stationery, printer machine, department cabinet key, and fringe benefit
- Ensure timely, consistent, and effective delivery of information and assignment between and managers and department
- Excellent judgment and respect for the confidentiality of information.
- Reception Duty coverage on rotation basis
- Attend Monthly Admin meeting and minutes taking on rotation basis
- Other ad hoc duties as assigned.

**Requirements**:

- GCE "O" Levels and above
- Minimum 3 years' of relevant experience in the secretarial administrative field
- Willing to cover reception duty on ad-hoc basis
- Proficient in Microsoft tools - Outlook, Word, PPT, Excel will be preferred
- Good communication skills

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661