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Assistant Hq Manager
2 weeks ago
5 years exp
**Roles & Responsibilities**
**JOB RESPONSIBILITIES**:
- To attend Council Meetings and Annual General Meetings
- To handle Operation in property management and asset mgt experiences
- Able to handle portfolio projects
- Able to Oversee and ensure the smooth operations and effective management of the building/estate
- Lead and supervise administrative staff and contractors providing maintenance, security, fire safety and carpark management
- Carry out all maintenance functions and ensure the highest standard expected from the Client and the subsidiary proprietors
- To effective Maintenance Fund collection
- To effective preventive maintenance programs
- To ensure competitive tendering purchase and service contracts
- Assist in insurance claims for any damages to common property if required
- Effective, efficient control expenses
- To recommend budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund
- To ensure compliance with warranties & guaranties
- To ensure satisfactory level of security, cleanliness and housekeeping
- To prepare Minutes of Council Meetings, Minutes of AGM
- To prepare AGM documents
- To ensure that no member of staff take personal advantage of privileged information obtained in the course of business
- To ensure that members of the staff do not conduct himself or herself in a way which might bring the Management Corporation into disrepute
- To ensure compliance with divisional policies
- To plan and carry out preventive building maintenance works for common facilities and properties
- To ensure all resident’s complaints are attended to promptly and efficiently and monies collected are handed to the Accounts Department immediately
- To place orders for building maintenance materials and to keep track of its issuance as and when required
- To plan duty roster, affecting replacement and covering of duties for all site staff
- Day to day supervision of the site management staff
- Oversee the security of the building and keep tenants informed of the emergency procedure
- To oversee the administration maintenance contracts
- To ensure all purchase/works orders issued are in order and within the budget allocated
- To prepare all tender documents, agreements, contracts and other legal documents
- To review of property for insurance purpose and recommend sum insured for the various policies
- To recommend annual salary adjustment
- To review all contracts, agreements and insurance 2 months before their expiry and recommend renewal or call for quotation/tender
- To vet all outgoing correspondence and minutes of meetings
- To arrange for annual audit of accounts
- To advise Council if expenditure is within the budget approved at General Meetings/Monthly financial accounts/revision monthly statement
- To recommend appropriate actions to be taken against defaulters with assistance from solicitors
- Any other duties assigned
**Job Requirement**
- Well versed in BMSMA
- Able to handle stress
- High EQ required
- Pr skills is a must
- Independent person
- Problem solver
- Team leader personality
- Positive attitudes
- At least 8 years experiences required
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