Executive Assistant

3 days ago

Singapore CME Group Full time

The Executive Assistant is responsible for providing administrative support and client services for executives and their direct reports or team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates: excellent customer service, a detailed knowledge of organizational operations, procedures, and personnel policies. S/he often supervises and coordinates the work of less experienced administrative staff.

Principal Accountabilities:

- Assist in management of communications received by members of executive team to streamline process for executives and ensure information is prioritized based upon importance or other guidelines as assigned by the executive team.
- Maintain the close communication with internal teams in relation to the program/ initiatives initiated
- Assist in the development of division or department wide communications from executive leadership to staff
- Maintain and organize company records, as well as provide upkeep and development of office reports as needed
- Organize and compile information for executives and their team on various office reports to ensure accuracy and consistency of information organization-wide
- Prepare expense reports for executives and team. Track and update all expenses for department ledger and gather for monthly forecasting.
- Provide comprehensive travel planning (international and domestic) for executives and their team.
- Take notes or transcribe as necessary in meetings to ensure accurate information is recorded for executives and their teams.
- Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
- Assist with identifying, monitoring, and communicating project status, milestones, and deliverables to ensure successful delivery of information to the appropriate parties.
- Manage confidential and highly sensitive information regarding the executive and/or area supported. Demonstrate a high degree of discretion when handling said information containing private or secure information for executives.

Other Requirements:

- Proficient in technologies such as MS Office, telephone, teleconferencing, web conferencing
- Self-starter, quick-learner and ability to work in a fast-paced environment while managing competing priorities
- Good attention to details and not afraid to challenge status quo.
- Excellent interpersonal skills and clear, concise written and verbal communication skills
- Team player, able to work well with multiple stakeholders and build rapport in a fast changing environment

CME Group: Where Futures Are Made

  • Executive Assistant

    7 days ago

    Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full time

    A UK Engineering firm has immedate position for, Executive Assistant Provide day to day general support such as but not limited to collation of information or projects requirement, preparation of presentation material, collection of submissions from different stakeholders, implement feedback on required changes and administrative support on calendar...

  • Executive Assistant

    7 days ago

    Singapore H.I. EXECUTIVE CONSULTING PTE. LTD. Full time

    **Objectives of this role**: - Support the project team and partners primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently - Maintain and refine internal processes that support high-ranking executives companywide, and coordinate...

  • Senior Executive Lng Commercial Operator

    2 days ago

    Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • Senior Executive

    6 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    *** 1. Assist in preparing monthly and fortnight MIS reports as per the management requirement. 2. Assist in preparing actual and budgeted vessel operations expenses report to technical team and closely work with them on day to day basis for smooth operations. 3. Closely co-ordinate with chartering team and support them for invoicing and follow-up on...

  • Executive Administrative Assistant

    4 hours ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...

  • Executive Assistant, Commercial

    4 hours ago

    Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...

  • Marketing Communications Executive

    4 hours ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...

  • Account Executive

    6 days ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Your Key Responsibilities**: - Prepare billings for external clients - Responsible for reconciliation of billings - Assisting with annual audit preparations for companies & group - Handle in other accounting duties as assigned **Requirements**: - Diploma/Degree in Accounting - Team work and organized - Familiar with Microsoft Excel

  • Administrative Assistant

    5 days ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Project Executive- Advertising Industry

    5 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Role** The Relationship Executive is responsible for the management of a seamless production workflow between THE CLIENT studio and our agency partners. He/She is required to coordinate work/projects of different levels and scale with multiple departments as well as external vendors/partners. The Relationship Executive is responsible for assessing,...