Procurement Specialist

13 hours ago

Queenstown, Singapore United World College of South East Asia Full time

UWCSEA is seeking a full-time Procurement Specialist (Tender Management) based at its Dover Campus. Reporting to the Procurement Manager, this role is crucial for managing efficient and compliant tender processes for Dover Campus operations, while also providing essential procurement support for dual-campus projects. You will be joining an exciting and dynamic department that fosters a warm and welcoming culture and environment.

Occasional travel to the East Campus will be required.

Main Responsibilities

**Lead the end-to-end tender process**:

- Preparation of the Invitations to Tender (ITTs). Ensuring meticulous record-keeping and compliance throughout the entire process. Oversee all stages of the tender process, including site show rounds, clarifications, tender closings, approvals, and generating management reports.

**Collaborate closely with internal stakeholders**:

- Proactively plan for upcoming procurement needs, providing expert guidance to define clear requirements and prepare for tenders throughout the year. Offer specialised advice on Procurement policies and Standard Operating Procedures (SOPs) to ensure seamless and compliant processes.

**Build strong relationships with stakeholders across the College**:

- Understand business needs and develop collaborative purchasing solutions.

**Preparation for Approvals**:

- Play a key role in the Tender Evaluation Committee (TEC) process, which includes meticulously preparing all necessary pre-read materials and documentation for review. Ensure that all evaluation procedures and approvals strictly comply with Procurement policies and procurement guidelines.

**Draft and finalise contract documents**:

- Based on award approvals, ensuring strict adherence to College T&Cs and policy declarations.

**Review and negotiate commercial terms and conditions**:

- Coordinating with relevant departments to resolve any contractual disputes.

**Champion the College's Procurement system**:

- For related Purchase Requisitions (PRs), ensure accurate data entry and maintain up-to-date vendor master data and tender references.
- Assist with any other procurement-related duties or projects as required to support the department's objectives, including non-tender related purchase requisitions from time to time.

**Person Specifications**
- Minimum of 3 years of proven experience in a procurement or purchasing role, with a strong focus on tender management and contract administration.
- Demonstrated expertise in tender management and contract review.
- Strong analytical and negotiation skills, with a keen eye for detail and numbers.
- Exceptional communication and interpersonal skills for effective collaboration with internal teams and suppliers.
- A proactive problem-solver, capable of working independently and as part of a multicultural team.
- Committed to high integrity and a positive work ethic.
- Proficient in Google Suite, macOS, and adept at record-keeping and workflow management.
- Prior experience with school or government tenders is a significant advantage.

**Applications**

**Job Types**: Full-time, Permanent

Schedule:

- Monday to Friday

Work Location: In person

Application Deadline: 06/06/2025

  • Procurement Specialist

    13 hours ago

    Queenstown, Singapore United World College of South East Asia Full time

    UWCSEA is seeking experienced Procurement Specialists (General Purchases) to join our Procurement Department. We are currently seeking two Procurement Specialists - one for each of our campuses, Dover Campus and East Campus. Reporting to the Procurement Assistant Manager/Manager, the Procurement Specialist provides operational support to the department. The...

  • Procurement Senior Specialist

    4 days ago

    Queenstown, Singapore Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Procurement Executive/specialist

    4 days ago

    Queenstown, Singapore United World College of South East Asia Full time

    UWCSEA is seeking a full-time Procurement Executive / Specialist (Tender Management) based at its Dover Campus. Reporting to the Procurement Manager, this role is crucial for managing efficient and compliant tender processes for Dover Campus operations, while also providing essential procurement support for dual-campus projects. You will be joining an...

  • Senior Procurement Specialist

    4 days ago

    Queenstown, Singapore CRIMSON (S) PTE. LTD. Full time

    We are looking to hire an experienced, enthusiastic and individual contributor. You will be reporting to the Senior Manager of Corporate Procurement. Your roles: - Manage and support end-to-end procurement operations which include planning, quote request, price negotiation, raising of PR, order readiness, delivery fulfilment and GRPO. - Review all requests...

  • Technical Specialist

    4 days ago

    Queenstown, Singapore PSA International Full time $50,000 - $100,000 per year

    We are the World's Port of Call. Our winning formula is our People.In our continuing journey to build great teams, we are looking for passionate individuals driven by a strong sense of purpose. It is only with the determination and commitment of our People that we can serve our customers, lead our industry and contribute to our nation to create new...

  • Technical Specialist

    4 days ago

    Queenstown, Singapore PSA International Full time $60,000 - $100,000 per year

    We are the World's Port of Call. Our winning formula is our People.In our continuing journey to build great teams, we are looking for passionate individuals driven by a strong sense of purpose. It is only with the determination and commitment of our People that we can serve our customers, lead our industry and contribute to our nation to create new...

  • Assessment Specialist, Academy

    1 week ago

    Queenstown, Singapore Singapore Institute of Technology Full time

    **Job no**: 498278 **Department**: Centre for Learning Environment & Assessment **Contract type**: Contract The Assessment Specialist will work with faculty and vendors to develop framework, guidelines and policy to recognize prior learning and to determine the mastery of competencies. He/she will need to work with the SME in developing authentic...

  • HR & Admin Specialist

    1 day ago

    Queenstown, Singapore SHOKZ(Singapore) PTE. LTD Full time

    **HR & Admin Specialist** **About SHOKZ** As the first bone conduction headset manufacturer in China, Shokz pioneered the foray into patented bone conduction technology and has built itself as a world-renowned headphone brand with its signature open-ear design. Utilising numerous patented acoustics and health technologies in areas like bone conduction and...

  • Senior Executive, Ktp-nucmi, Department of

    12 hours ago

    Queenstown, Singapore National University Hospital Full time

    **Overview**: **Responsibilities**: **Support for Department of Paediatric Surgery** - Support the Department in their requests in the annual CAPEX Budget cycle and procurement. - Assist to generate data and tracking for their annual retreat, monitor workload and to justify for additional resources. - Assist the team with surgery related queries i.e cost of...

  • Senior Manager

    4 days ago

    Queenstown, Singapore National University of Singapore Full time $90,000 - $120,000 per year

    Job Description To formulate holistic strategy in the areas of infrastructure and system renewal, energy efficiency initiatives, maintenance, etc. To plan and recommend a M&E infrastructure to support the physical development of NUS campus in according to the master plan Oversee preparation of specifications for procurement Assist to formulate...