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Accounts Executive

3 weeks ago

Singapore HMS FAR EAST PTE. LTD. Full time

**Responsibilities**:
Main Duties:

- Bank Receipts
- Match/allocate customers’ payment against invoices/CNs
- Cash Receipts
- Ensure cash collected tallies with invoices total amount
- Ensure all cash invoices are endorsed with vessel stamp
- Follow up with CS/Provisions team if there is no vessel stamp
- Post cash d/o to invoice (for “released” only) as invoice number is required to allocate in Navision and has to be reflected in the official cash receipts
- Follow up for CN with CS/Provisions team if there are any returned/missing items
- Monitor & follow up on missing cash collection with Operations (especially for care-off & Malaysia supplies)

ð Export date from Navision to excel (accumulative) & check the vessel’s status in “vessel charters schedule”. All cash for the vessels with status “completed” have to be submitted within 24hrs (applicable only for boarding officers)
- Maintain petty cash (SGD, USD & EURO) => for vessel cash collection & care-off charges
- Liaise with HR for return of USD 50.00 cash advance (small denominations) from boarding officers’
- Prepare/Pack cash to be sold to the money changer
- Prepare cash for refund (due to missing/returned items) & arrange with Operations to be delivered on-board vessel
- Key in bank giro deductions (eg SFA, Custom permits, CrimsonLogic, Salary, DBS credit card, MOM, Suppliers’ IBG bank charges, etc)
- Logistic Permits

ð Extract dbs giro deductions from Singapore Customs

ð Sort the permits according to the date of deduction
- Intercompany payment reconciliation (provided statement no. as their payment details)

ð Export “open” invoices/CNs and the statement of invoices for all inter-co accounts in excel. Sort/match both the extracted data.

ð The difference in the amount could be due to the discount rounding difference & discount which are already accounted for in the invoice but again deducted by HMS (double deduction)
- Submit aging report & sales turnover to K.Werner/Katharina Kloock (every 15th & month end)
- Submit aging report to Duntrade (month end only)
- Update insurance credit limit
- Create new customer
- Create vessel & increase credit limit (back up Johnson)
- Cash flow

ð Print out bank balances for Johnson

ð Update incoming funds
- Issue invoice/CN for sale of scrap
- Check EPS invoice status via EPS portal (to be done after received payment & send updated SOA thereafter) => export to excel
- Follow up on reminders/requests for payment details
- Prepare inter-co & customers’ audit confirmation balances & reconciliation
- Prepare cheque deposit

ð Make a copy of the cheque. Fill in the cheque deposit slip & arrange with Operations to drop the cheque
- Assist in audit confirmation and audit queries for AR (customers and inter-company)

Month End Closing
- Bank Recon (all bank accounts)
- Sales commission & Annual rebate
- Care off charges

**Requirements**:

- O level / ITE / NITEC and / or relevant work experience
- MS Office skills
- Effective communication skills, good spoken and written English
- Able to work in a fast paced environment and under deadline pressure